Human Resources Employment Assistant

3 months ago


Honolulu, United States Taco Bell Full time

HR EMPLOYMENT ASSISTANT POSITION DESCRIPTION Reporting To: HR Operations ManagerVersion: August 2024 Function: Human ResourcesDepartment: Operational Location: HawaiiScope: Hawaii PURPOSE As the HR Employment Assistant you will assist the HR Recruiter with staffing objectives by tracking status of applicants and conducting post-offer background checks on job applicants. Conducts conviction record checks for all promotions and coordinates scheduling of oral drug testing if applicable. Assists in the completion of onboarding paperwork. KEY ACCOUNTABILITIES Individual Process background check requests by obtaining federal, state and sex offender criminal records online. Conducts employment verification calls to previous employers for management position job offers. Coordinates drug testing for all management position job offers and promotions. Maintains the integrity and confidentiality of the background check files. Assists new hires with onboarding paperwork completion. Assists HR Recruiter in any tasks needed to meet staffing objectives. Health and Safety - Self Take reasonable care for your own health and safety at work, and that your actions/omissions do not cause harm to any other person in the workplace (including, for example, co-workers and customers) Participate in creating and maintaining a safe and healthy work environment, particularly by complying with instructions, policies and procedures. Advise manager of any/all work related injuries, accidents, near misses and hazards or potential hazards (including any faults to equipment), and risks or potential risks to health and safety. DECISION-MAKING Owner Execution of background check process for all new hires/promotions Influence Staffing objectives PARAMETERS FOR SUCCESS Key Indicators Reporting timeliness Time to onboard Key Interactions with Other Areas Area Coaches General Managers Operations Employment Administrator DIMENSIONS Role Level: TBC Remuneration Banding / Career Level: TBC Number of employees reporting directly: N/A Number of employees in department/team: 7 approx. COMPETENCIES + PROFESSIONAL JOB PROFILE Competencies Ability to develop and maintain highly effective contacts, relationships and networks with individuals and groups inside and outside RBL An ability to respond quickly to demands, act independently and work under pressure Good written and oral communication skills An ability to maintain confidentiality and discretion in all dealings Strong interpersonal / relationship management skills Ability to be self-directed and motivated, demonstrating a proactive and innovative e approach with a high level of initiative. Ability to be self-directed and motivated, demonstrating a proactive and innovative approach with a high level of initiative. Professional Job Profile Qualifications Minimum of a Bachelor's degree or equivalent in Human Resources or Business Business/Technical Skills Experience working in a Recruitment or HR team An understanding of employment-related legislation Proficient user of Microsoft Word, Excel and PowerPoint Ability to undertake and complete projects with minimal supervision This Position Description summarizes the primary responsibilities of this role at the time of commencement. Various other responsibilities not listed here may also fall within the responsibility parameters of the position. From time to time and with the natural developments of business structure and practice, an employee may be required to perform additional or new responsibilities that fall reasonably within the expectations of this role. Any significant adjustments to role responsibilities will always be made after consultation with the employee.



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