Office Manager

1 week ago

Belleville, United States SportsMed Physical Therapy Full time

SportsMed Physical Therapy is a leading Physical Therapy Practice in the northeast and we are seeking an Office Manager to join our growing team. Our facilities feature state of the art equipment focused on outpatient sports medicine and orthopedic conditions. Our mission is to make each of our therapy centers a patient friendly and welcoming environment to all clients and visitors. As a member of the SportsMed team, you will be integral in helping us achieve this goal. If you are driven and motivated, with an outgoing and customer-service focused personality, we would be happy to welcome you to our team.

The position:

The Office Manager serves as the team leader and is the face of SportsMed. The Office Manager carries out policies set forth by SportsMed and oversees the administrative staff. The Office Manager will also play a role in collaborating with upper management to meet practice goals. This person will also be responsible for handling the daily tasks of our front desk operations. This includes scheduling/rescheduling appointments, communicating with insurance companies to obtain benefit verification, and ensuring data is entered in an accurate and timely manner. This person also supports the team by striving to meet and exceed office goals.

This is a key position allowing the right person great growth opportunities with SportsMed Physical Therapy. Bring your outstanding commitment to customer service and come grow with us

Responsibilities

    • Responsible for practice operations and business functions including, but not limited to patient scheduling, follow-up, registration, insurance verifications, payment processing, record updating, reporting, inventory, and patient and team satisfaction.
    • Monitor practice performance metrics to ensure continuous improvement of office productivity.
    • Prepare daily and weekly reports for the operations team, including but not limited to tracking visits, new patient volumes, cancellations, no shows, productivity, etc.
    • Identify strengths and weaknesses within the practice and work through viable solutions to increase office efficiency.
    • Oversee administrative and clinical team members and work together to achieve goals.
    • Evaluate team member performance, give guidance, and participate in disciplinary action.
    • Provide coaching and support to team members, address issues in a timely manner, and communicate both informally and formally through the appropriate channels.
    • Maintain patient records and ensure patient confidentiality.
    • Audit staff timecards to ensure accuracy.
    • Schedule patient transportation service for patients
Requirements
    • Must have 5+ years experience in a fast paced, high volume healthcare setting
    • A goal-oriented mindset with a strong focus on positive patient outcomes and satisfaction
    • Sense of urgency and self-accountability
    • Well-organized with superior multi-tasking and time management skills
    • Professional Telephone etiquette
    • Excellent customer service skills
    • Attention to detail
    • Computer literacy (EMR Systems, Microsoft Excel, Microsoft Outlook)
    • Bilingual Spanish Preferred
Benefits
    • Competitive Salary + Bonus
    • Excellent career growth opportunity
    • Medical benefits, life and disability insurance, 401k, PTO, sick time, paid holidays


These job responsibilities listed are not designed to cover or be a comprehensive listing of all the responsibilities of the position and required for this job. The responsibilities may change at any time with or without notice.

#IND5

  • Tax Office Manager

    3 weeks ago

    Belleville, New Jersey, United States H&R Block Full time

    About the RoleWe are seeking a highly motivated and organized Associate Team Leader to join our team at H&R Block. As a key member of our tax office team, you will be responsible for supporting the Multi-Unit Team Leader and ensuring the delivery of exceptional client service experiences.Key ResponsibilitiesSupport the Multi-Unit Team Leader in leading the...

  • Tax Office Manager

    3 weeks ago

    Belleville, New Jersey, United States H&R Block Full time

    {"title": "Associate Team Leader", "description": "Lead the Way at H&R BlockAt H&R Block, we're looking for a motivated and organized Associate Team Leader to join our team. As a key member of our tax office, you'll be responsible for leading daily activities, ensuring quality standards, and delivering exceptional client experiences.Key...

  • Tax Office Operations Manager

    3 weeks ago

    Belleville, Illinois, United States H&R Block Full time

    Job SummaryWe are seeking a highly motivated and organized Associate Team Leader to support our retail office during tax season. As a key member of our team, you will be responsible for ensuring quality and consistent execution of our Service Standards, providing daily operations direction for the tax office, and leading the office from the front desk.Key...

  • Office Support Specialist

    3 weeks ago

    Belleville, Illinois, United States CertaPro Painters Full time

    Job Opportunity at CertaPro PaintersWe are seeking a highly motivated and organized individual to join our team as an Office Associate. As a key member of our team, you will be responsible for providing administrative support, managing schedules, and assisting with marketing efforts.Key Responsibilities:Provide exceptional customer service and support to our...

  • Compliance Product Officer

    3 weeks ago

    Belleville, Michigan, United States Citigroup Full time

    Job SummaryWe are seeking a highly skilled Compliance Product Officer to join our team at Citigroup. As a key member of our Independent Compliance Risk Management (ICRM) team, you will play a critical role in assisting with internal strategies, policies, procedures, processes, and programs to prevent violations of law, rule, or regulation.Key...

  • Loan Officer

    7 days ago

    Belleville, United States Astra Bank Full time

    Job Summary: Responsible for developing new business, underwriting, structuring, and the closing of agricultural and commercial loans, as well as maintaining and servicing an existing portfolio. Represents the bank in local community through active participation in community affairs and participates in marketing all of the bank's products and services. Key...

  • Business Banking Development Officer

    3 weeks ago

    Belleville, Illinois, United States Enterprise Bank and Trust Full time

    Job Title:AVP, Business Banking Development OfficerJob Summary:Enterprise Bank & Trust is seeking a highly motivated AVP, Business Banking Development Officer to join our team. As a key member of our Business Banking Unit, you will be responsible for generating and expanding the Bank's deposit relationships with small businesses (revenues up to $10MM).Key...

  • Business Banking Development Officer

    2 weeks ago

    Belleville, Illinois, United States Enterprise Bank and Trust Full time

    Job Summary:As a Business Banking Development Officer at Enterprise Bank and Trust, you will be responsible for generating and expanding the Bank's deposit relationships with small businesses. This role requires a strong understanding of business development principles and the ability to build and maintain relationships with clients.Key Responsibilities:Meet...

  • Transportation Project Manager

    3 weeks ago

    Belleville, Illinois, United States Farnsworth Group Full time

    Job Summary:We are seeking a highly skilled Sr. Transportation Engineer to join our team in St. Louis, MO or Belleville, IL office. As a key member of our transportation team, you will be responsible for managing transportation projects, providing technical expertise, and collaborating with clients to deliver high-quality results.Key Responsibilities:•...

  • Chief Academic Officer

    3 weeks ago

    Belleville, Illinois, United States Southwestern Illinois College Full time

    **Job Summary**The Chief Academic Officer provides instructional oversight and leadership to the College's Academic Divisions, including Arts and Humanities, Business, Career and Technical Education, Math and Sciences, Health Sciences, and Homeland Security. This executive-level position is responsible for developing and delivering curriculum, learning...

  • Finance Manager

    1 week ago

    Belleville, United States Auffenberg Dealer Group Full time

    Job Summary: The Finance Manager at Auffenberg Dealer Group will play a crucial role in the success of our dealership in Shiloh, Illinois. This is a full-time management position in the Automotive industry, offering a competitive base salary plus commission. The Finance Manager will be responsible for overseeing all aspects of the dealership's finance and...

  • Finance Manager

    1 week ago

    Belleville, United States Auffenberg Dealer Group Full time

    Job Summary: The Finance Manager at Auffenberg Dealer Group will play a crucial role in the success of our dealership in Shiloh, Illinois. This is a full-time management position in the Automotive industry, offering a competitive base salary plus commission. The Finance Manager will be responsible for overseeing all aspects of the dealership's finance and...

  • Chief Administrative Officer

    3 weeks ago

    Belleville, New Jersey, United States RWJ Barnabas Full time

    Job Overview: The Chief Administrative Officer (CAO) at Clara Maass Medical Center will lead the development and execution of the hospital's strategic and operational plan, ensuring alignment with enterprise objectives and addressing local community population and patient needs. The CAO will provide strategic leadership and oversight for the hospital,...

  • Community Mortgage Loan Officer

    3 weeks ago

    Belleville, United States Enterprise Bank and Trust Full time

    Enterprise Bank & Trust was founded in the spirit of entrepreneurship and community. From the small mom-and-pop coffee shop to the large construction company that employs local people, our goal is to help businesses succeed and our communities thrive. With offices in Arizona, California, Florida, Kansas, Missouri, New Mexico, Nevada and Texas, we’re...

  • Senior Transportation Project Manager

    2 weeks ago

    Belleville, Illinois, United States Farnsworth Group Full time

    Job Summary:Farnsworth Group is seeking a highly skilled Sr. Transportation Engineer to join our team in St. Louis, MO or Belleville, IL office. As a key member of our transportation team, you will be responsible for managing projects, coordinating with clients, and providing expert engineering analysis and computations.Key Responsibilities: Manage project...

  • Logistics Manager

    3 weeks ago

    Belleville, Michigan, United States GLOVIS America, Inc. Full time

    About GLOVIS America, Inc.GLOVIS America, Inc. is a leading third-party logistics provider headquartered in Irvine, CA. With a strong commitment to delivering exceptional service, we cater to the needs of our customers in the automotive, freight forwarding, parts distribution, used car, and fuel industries.Job SummaryThe Manager position is responsible for...

  • Logistics Manager

    3 weeks ago

    Belleville, Michigan, United States GLOVIS America, Inc. Full time

    About GLOVIS America, Inc.GLOVIS America, Inc. is a leading third-party logistics provider headquartered in Irvine, CA. With a strong commitment to delivering exceptional service, we cater to the needs of our customers in the automotive, freight forwarding, parts distribution, used car, and fuel industries.Job SummaryThe Manager position is responsible for...

  • IT Asset Management Specialist

    3 weeks ago

    Belleville, Michigan, United States Randstad Digital Americas Full time

    Job SummaryWe are seeking a highly skilled and detail-oriented Logistics and IT Asset Management Specialist to join our team at Randstad Digital Americas. As a key member of our logistics team, you will be responsible for receiving, shipping, and inventorying IT equipment, as well as assigning asset tags and verifying equipment with attached invoices.Key...

  • Installation Project Manager

    3 weeks ago

    Belleville, Illinois, United States FL Management LLC Full time

    Job DescriptionFantasee Lighting is a leading provider of theatrical lighting rentals in Metro-Detroit, serving a diverse range of live events from corporate to concerts to weddings. With a rich history dating back to 1976, we strive to deliver exceptional customer service and create a positive work environment for our team members.The Installations Project...

  • Financial Operations Manager

    3 weeks ago

    Belleville, Illinois, United States Auffenberg Dealer Group Full time

    Job Summary:The Auffenberg Dealer Group is seeking a highly skilled Finance Manager to oversee all aspects of our dealership's finance and insurance operations in Shiloh, Illinois.This is a full-time management position in the Automotive industry, offering a competitive base salary plus commission.The Finance Manager will be responsible for guiding the sales...