Executive Assistant

Executive Assistant Aston Carter is seeking a highly organized and proactive Executive Assistant to support executive operations. The role involves managing calendars, coordinating travel, preparing documents, and serving as a key point of contact for the executive office. You will play a vital role in organizing meetings, supporting events, and managing administrative tasks to ensure smooth operations. Responsibilities Manage the executive's calendar, schedule meetings, and coordinate travel arrangements. Prepare and edit correspondence, reports, presentations, and other documents. Serve as the primary point of contact for the executive office, handling inquiries with professionalism and confidentiality. Organize and support meetings, events, and special projects, including agenda preparation, logistics, and follow-up. Maintain records, files, and databases related to academic and administrative operations. Assist with budget tracking, expense reporting, and procurement processes. Coordinate communications between the executive office and other departments. Support faculty recruitment, onboarding, and promotion processes. Ensure compliance with university policies and procedures. Perform other duties as assigned to support the executive and the mission of the school. Essential Skills 5+ years of Executive Administrative Assistance experience. Proficiency in Microsoft Office, including Outlook and PowerPoint. Experience in calendar and travel management. Additional Skills & Qualifications 3-5 years of Executive Administrative Experience. Bachelor's Degree. Experience in Concur preferred. Work Environment This position offers a hybrid work environment requiring in?office presence 3 days a week. Initially, you will report to the Mt Washington office until January and then transition to the new Homewood location on Charles Street. There is potential for conversion to a permanent role. Team members are primarily remote, and efforts are being made to get parking expenses covered. Job Type & Location Contract position based out of Baltimore, MD. Pay And Benefits The pay range for this position is $35.00 - $40.00/hr. Benefits (subject to eligibility and length of employment): Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre?tax and Roth post?tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long?term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave) Application Deadline This position is anticipated to close on Nov 24, 2025. About Aston Carter Aston Carter provides world?class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry?leading companies. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. Equal Opportunity Employer The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com. #J-18808-Ljbffr