Executive Assistant

Position SummaryThe Executive Assistant provides high-level administrative and operational support to the Executive Director and leadership team, helping ensure the Executive Office runs smoothly and efficiently. The ideal candidate is highly organized, detail-oriented, professional, and communicates with clarity and care.Key ResponsibilitiesCalendar & Scheduling ManagementManage the Executive Directors calendar with accuracy, discretion, and attention to deadlines.Schedule internal and external meetings, appointments, and events.Coordinate logistics with staff, board members, partners, and stakeholders to avoid conflicts and maximize efficiency.Correspondence & CommunicationDraft, proofread, and format emails, letters, reports, presentations, and other written communications.Track and prioritize incoming and outgoing correspondence to ensure timely responses and follow-up.Travel & LogisticsCoordinate travel itineraries, lodging, ground transportation, and event/conference registrations for the Executive Director (and occasionally staff/board as needed).Prepare travel briefs and reconcile receipts/expenses after travel.Fiscal & Expense SupportPrepare, submit, and track expense reports for the Executive Director.Assist with receipt collection, reimbursements, and basic budget/expense tracking documentation.Meeting Coordination & SupportSchedule and coordinate internal and external meetings, including board meetings, donor briefings, and staff check-ins.Prepare agendas, slide decks, and supporting materials.Take meeting minutes, track action items, and support follow-through with clear documentation.Office & Administrative OperationsMaintain a well-organized Executive Director office environment and manage digital/physical filing systems.Support day-to-day office operations, including ordering supplies, coordinating mail, and maintaining shared calendars/files.Serve as a liaison with vendors, building management, and shared workspace staff (e.g., CoBalt Workspace).Project, Research & Grant Writing Committee SupportAssist with research, data collection, and content development for grant applications, reports, presentations, and strategic initiatives.Support the Grant Writing Committee by preparing materials, tracking deadlines and next steps, organizing drafts and versions, coordinating meetings, and assisting with submission logistics as needed.Track project timelines, deliverables, and action items assigned by the Executive Director.Program & Event SupportSupport logistics for RRB programs and events (prep, setup, communications, day-of support, and post-event follow-up).Coordinate RSVP lists, materials, and communications for public-facing events and community gatherings.Additional DutiesComplete other administrative or program-related tasks as assigned.Contribute to a positive, organized, mission-aligned workplace culture.QualificationsHigh school diploma or equivalent required (college degree preferred).Minimum of 2 years of experience as an Executive Assistant or in a similar administrative role.Strong organizational, time management, and attention-to-detail skills.Excellent written and verbal communication and interpersonal skills.Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and Google Workspace.Ability to work independently and collaboratively in a team environment.Commitment to restorative justice values and alignment with RRBs mission.Compensation & Position DetailsStatus: Temporary-to-hirePay Rate: $25 per hour (up to 24 hours per week)Benefits: No benefits includedOpportunity: Strong performance may lead to an offer to become a part-time employeeRestorative Response Baltimore is an equal opportunity employer. We are committed to creating a diverse and inclusive workplace. For inquiries please contact our Operations Team via email at info@restorativereresponse.org. recblid 67ubnip84tm2hwmvi2idbr3yaw6oog