EXECUTIVE ASSISTANT

At Commence, we are the start of a new age of data-centric transformation, elevating health outcomes and powering better, more efficient processes to program and patient health. We combine quality data-driven solutions that fuel answers, technology that advances performance, and clinical expertise that builds trust to create a more efficient path to quality care. With human-centered, healthcare-relevant, and value-based solutions, we create new possibilities with data. We provide proof beyond the concept and performance beyond the scope with a focus on efficiencies that transform the lives of those we serve. With a culture driven by purpose, straightforward communication and clinical domain expertise, Commence cuts straight to better care. We are seeking an Executive Assistant that will support executive management as needed. This position will provide high quality administrative and clerical assistance. To be successful, the Executive Assistant will be highly self-motivated, professional, able to identify and address the needs of senior managers and perform administrative tasks to ensure our companys workflow runs smoothly.

- Performs a full range of clerical functions, relieving, and assisting the company executive of complex details and advanced administrative duties.

- Coordinates executive communications, including taking calls, responding to emails, and interfacing with clients.

- Collects, organizes, and presents correspondence or other items addressed to the executive.

- Maintains executives appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.

- Prepares reports, memos, invoices, letters, and other documents.

- Organizes meetings, including preparing agendas, reserving rooms, sending appointments, coordinating catering, recording and distributing minutes. Sets up and troubleshoots phone, video, and web conferencing effectively.

- Maintains an organized filing system of paper and electronic documents.

- Develops and sustains a level of professionalism among staff and clients; upholds a strict level of confidentiality.

- Facilitates internal communication (e.g. distribute information and schedule presentations).

- Provides internal support on initiatives and projects.

- Maintains professional and technical knowledge by staying abreast of present industry standards.

- Suggests more efficient ways to run office processes and troubleshoots malfunctions.

- Tactfully handles difficult situations with staff and customers while remaining positive and professional. When needed, escalates issues to the appropriate staff member.

- Uses various software, including word processing, spreadsheets, databases, and presentation software.

Please note this position description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time.

Qualifications:

- Bachelor's degree in Business Administration or a closely related field AND 2 years of related Executive Assistant, Personal Assistant or similar role experience, OR any equivalent combination of education and experience.

- Shows discretion, confidentiality, and flexibility in dealing with all situations.

- Displays excellent communication skills, both written and oral, including strong attention to detail.

- Proficient in internet research and Microsoft Office applications, specifically Outlook, Excel, Word, PowerPoint, databases.

Preferred Qualifications:

- Must have strong interpersonal skills.

- Must be able to work assigned schedule without conflict or tardiness.

- Must have professional presentation and demeanor.

- Able to prioritize and multi-task in a fast-paced environment.

- Must be self-motivated and able to complete tasks accurately and as directed.

- Attention to detail, quality and accuracy required.

This is a hybrid role that will be located within driving distance of Columbia MD.

Commence.AI is committed to providing equal employment opportunities to all applicants, including individuals with disabilities. If you require a reasonable accommodation to participate in the application process due to a disability, please contact Human Resources at (757) 306-4920 or hr@commence.ai.