Executive Assistant

Executive Assistant Role in BaltimoreTekSystems is currently hiring for an executive assistant role in the Baltimore area. Must have an associate's degree, in addition to four years of administrative experience in a business, professional, government, or healthcare environment. Someone who is energetic, autonomous and confident in their abilities. Comfortability with engaging with executive/C-suite leadership is a must. It's a big plus for this candidate to understand government legislation and regulation in a healthcare setting.Description: Triage and manage information flow and priorities on behalf of the executive. Flag important action items and timelines to facilitate decision-making. Remains abreast of the executives' current priorities and coordinates their schedule accordingly. Schedules and arranges meetings, appointments, and travel arrangements. Briefs executive on pertinent agenda items and records meeting minutes. Tracks and follows-up on action items. Independently creates and/or compiles materials for key meetings and discussions. Develops briefings, agendas, talking points, slide decks, announcements, and correspondence. Manages and facilitates the workflow for the executive. Manages meetings and event logistics, including selecting the location and menus, working with leaders to establish the agenda, determining participants, and creating and tracking the budget. Also secures contracts, equipment, invitations, attendance rosters, and other materials/support items. Manages special projects and assignments by creating project plans, tracking deliverables, proactively identifying and flagging at-risk tasks, and carrying out background research on emerging issues. Identifies areas that require executives' immediate attention and recommends solutions. Accompanies the executive and participates in meetings with internal and external stakeholders, providing updates and feedback on area projects and initiatives. Makes decisions on operational issues within the authorized scope. Partners with team members on projects and tasks. Serves as back-up to an assigned partner and other team members when they are out of the office. Coordinates and implements special events in conjunction with the C-suite Support Team.Additional Skills & Qualifications: An associate's degree is required, in addition to four years of administrative experience in a business, professional, government, or healthcare environment. Someone who is energetic, autonomous and confident in their abilities. Comfortability with engaging with executive/C-suite leadership is a must. It's a big plus for this candidate to understand government legislation and regulation in a healthcare setting. Self starter, PC literate with advanced proficiency in Microsoft Office Suite and Internet. Excellent typing and data entry skills are required. Highly effective verbal, written, and interpersonal skills to communicate effectively with medical staff, colleagues, patients, and/or visitors to establish working relationships that foster quality customer service. Excellent filing and organization, ability to prioritize own work and that of others. Ability to maintain confidentiality, work under pressure, handle multiple tasks, and meet related deadlines. Demonstrated ability to problem-solve a wide variety of complex issues. Ability to establish and maintain courteous and effective relationships and demonstrate sensitivity and awareness of customer needs. Preferred requirements: Familiarity with medical terminology is preferred. A bachelor's degree is required, along with two years of administrative experience in a business, professional, government, or healthcare environment.Pay and Benefits: The pay range for this position is $23.00 - $25.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: medical, dental & vision; critical illness, accident, and hospital; 401(k) retirement plan pre-tax and Roth post-tax contributions available; life insurance (voluntary life & AD&D for the employee and dependents); short and long-term disability; health spending account (HSA); transportation benefits; employee assistance program; time off/leave (PTO, vacation or sick leave).Workplace Type: This is a fully onsite position in Baltimore, MD. Application Deadline: This position is anticipated to close on Nov 13, 2025.