Assistant Contract Administrator

2 weeks ago

Pasadena, United States ACCO Engineered Systems Full time

JOB SUMMARY:

Under the direction of the Risk Manager, this position is responsible for assisting with contract review, and assisting in the administration for all contracts/subcontracts.

ESSENTIAL FUNCTIONS:

  • Log in, track and gain approvals for electronic signature documents.
  • Contribute to pre-qualifications of bidders for contract packages.
  • Provide contract information to Purchasing Department for inclusion in subcontracts.
  • Review project specifications and ensure contractor compliance. Review contractor extra compensation claims and compose, and process contract change orders.
  • Order certificates of insurance for our customers through ACCO's broker.
  • Review and organize ACCO's subcontractor's certificates of insurance.
  • Maintain contracts log
  • Act as liaison between general contractors, project management, Administration department, and other ACCO departments.
  • Prepare ad hoc reports as required.
  • Assist Risk Manager in acquisition of insurance.
  • Specials projects as required and other duties as assigned by manager.

EDUCATION AND EXPERIENCE:

  • Extensive computer knowledge:
    • Excel - Capable of using Macros, databases, graphs, reports, forms, formulas and functions.
    • Word - Capable of creating new documents, letters, etc.
    • Internet - Provide detailed data searches and online applications
    • Westlaw experience, a plus
  • Able to edit text:
    • PDF writable software (BlueBeam)
    • Ensure data accuracy (98% accuracy required in all work products)
  • Excellent written, verbal, and interpersonal communication skills
  • Attention to detail and able organize data
  • Able to negotiate and resolve conflicts
  • 1-2 years Contract's experience in construction industry strongly preferred; College Degree preferred
  • Able to work in a deadline driven / sometimes hectic work environment while maintaining professional behavior
  • High Diploma or equivalent required

ACCO COMPETENCIES:

  • Proactivity / Initiative: Recognizes what needs to be done and accomplishes it in a manner appropriate for one's level/position and with minimal supervision.
  • Perseverance: Shows the wherewithal to fight for difficult goals despite challenges and to bounce back from adversity.
  • Insight: The ability to gather and make sense of information that suggests new possibilities.
  • Engagement: Shows a knack for using emotion and logic to communicate a persuasive vision and connect with people.
  • Teamwork: The ability to effectively work toward common goals with others by supporting, encouraging, and sharing information in an authentic and approachable manner.
  • Big Picture: Understands and contributes to organizations' short- and long-term business strategy. On a personal level has independently developed a vision for short- and long-term career success.
  • Motivation / Dedication: Commits to excellence in pursuing unselfish goals. Initiates action with collective goals takes responsibility and shows personal humility.
  • Technical Curiosity / Willingness to Learn: Interest in seeking out new experiences, knowledge, and candid feed, back; demonstrating an openness to learning and change.
  • Problem-Solver: Ability to identify, analyze, and solve a problem in support of personal, group, department, or organizational objectives.

PHYSICAL REQUIREMENTS:

(The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)

  • The employee may regularly lift and /or move up to 10 pounds, and occasionally lift and/or move up to 30 pounds.
  • Specific vision abilities required by this job include Close vision and Distance vision.
  • While performing the duties of this Job, the employee is regularly required to stand; use hands to finger, handle, or feel; reach with hands and arms and talk or hear. The employee is regularly required to walk and sit; climb or balance and stoop, kneel, crouch, or crawl (for purposes of assisting with project job walks and site inspections).
  • The employee is occasionally required to reach above shoulder height to access storage cabinets and shelves.

HOURS:

Monday through Friday beginning between 6:00 am and 7:00 am and ending between 4:00 pm and 5:00 pm, with one hour for lunch. Eight hours per day is required, and occasional overtime may be necessary due to business needs.

TRAVEL:

O - 5% of the time to and from the assigned office location to regional branch offices and/or to project/customer site(s).

Competitive Wages:
$25.97 - $32.12 per hour. Applicants please note that actual compensation is determined by several factors that are unique to each candidate, including but not limited to job-related skills, depth of experience, certifications, relevant education or training, and specific work location, among others. The offered wage or salary is only one aspect of an employee's total compensation.

#ACCO

#LI-MM1

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