Executive Assistant

1 day ago

Phoenix, United States OpenTech Alliance Full time

The Executive Assistant plays a critical role in supporting the C Suite executive team by managing administrative tasks, coordinating travel and events, handling expenses, working on special projects and ensuring smooth day-to-day operations. This role demands a highly organized, accountable professional who can make and keep commitments while embodying the companys culture of excellence and accountability. The Executive Assistant will have access to confidential communications which must be kept confidential. OpenTech is a global company so the Executive Admin will communicate and coordinate activities globally.

Essential Job Functions:

Executive Administrative Support

  • Manage calendars, schedule meetings, and organize conference calls across time zones
  • Coordinate internal and external communications on behalf of the executive team.
  • Greets guests, customers, vendors, clients, and job candidates and connects them with the appropriate party
  • Prepare, proofread, and format presentations, reports, and other professional documents.
  • Prioritize and manage tasks for the CEO and CFO to meet deadlines and organizational goals.

Travel and Event Coordination

  • Plan and book domestic and international travel, including flights, accommodations, transportation, and itineraries.
  • Organize executive offsite meetings, team events, and client functions, ensuring logistical excellence.
  • Manage schedules for event speakers, attendees, and venues.

Expense Management

  • Prepare, submit, and track expense reports on behalf of executives.
  • Reconcile credit card transactions and ensure timely approvals of expense reimbursements.
  • Monitor and maintain budgets for events and travel.

Operational and Project Support

  • Act as a liaison between executives and internal departments.
  • Facilitate special projects, including research and preparation of deliverables.
  • Monitor task progress to ensure alignment with company priorities.
  • Handle sensitive and confidential information with discretion.

Office Organization and Support

  • Manage office supplies and executive areas to promote productivity.
  • Assist with creating and maintaining filing systems (both digital and physical).
  • Coordinate deliveries, couriers, and vendors as needed.

Qualifications and Skills

  • Education: Bachelors degree preferred, or equivalent work experience.
  • Experience: Minimum of 5 years in an Executive Assistant, Administrative Assistant, or similar role supporting senior leadership.
  • Technical Skills:
  • Proficiency in Microsoft Office Suite (Teams, SharePoint, Outlook, Word, Excel, PowerPoint).
  • Familiarity with travel booking systems and expense management software.
  • Ability to quickly learn new tools and technology platforms.

Characteristics:

Accountable, a self-starter who works well independently and collaboratively to meet commitments

Maintain the highest level of confidentiality and exercise discretion in handling sensitive information

Exceptional organizational and time management abilities.

Excellent written and verbal communication skills.

Ability to multitask and prioritize in a fast-paced environment.

Organized, with attention to detail and the ability to prioritize tasks

Empathetic, a good listener with a desire to help others succeed

Flexible and able to operate effectively in a culture of change

Positive, with a can-do attitude and willingness to put in effort to meet goals

Lifelong learner, open to new information and processes

Professional, looking for a long-term career and not just a job

Confident, welcoming of new ideas and feedback, and willing to contribute

Responsible, understanding the role is critical to company success

  • Executive Director of Nursing Services

    1 week ago

    Phoenix, Arizona, United States Other Executive Full time

    Job SummaryWe are seeking an experienced Executive Director of Nursing Services to lead our nursing team and drive exceptional patient care. This is a critical leadership role that requires strong clinical expertise, strategic thinking, and effective communication skills.About the RoleThe Executive Director of Nursing Services will be responsible for...

  • Executive Director of Nursing Services

    1 week ago

    Phoenix, Arizona, United States Other Executive Full time

    Job Summary: We are seeking a highly experienced and skilled Chief Nurse Officer to join our team at Abrazo Central Campus. The successful candidate will be responsible for providing strategic leadership as the senior executive position responsible for all nursing and other designated patient care functions and services within the hospital organization.About...

  • Executive Assistant

    1 day ago

    Phoenix, United States Altea Healthcare Full time

    Job Title: Executive Assistant Location: Phoenix, AZ Employment Type: Full-Time, On-Site Schedule: Monday - Friday Job Description: We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to 5-8 executives in our corporate healthcare office. This role is crucial in ensuring efficient operations and...

  • Executive Assistant

    4 days ago

    Phoenix, United States Altea Healthcare Full time

    Job Title: Executive AssistantLocation: Phoenix, AZEmployment Type: Full-Time, On-SiteSchedule: Monday - FridayJob Description: We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to 5-8 executives in our corporate healthcare office. This role is crucial in ensuring efficient operations and...

  • Executive Assistant

    4 days ago

    Phoenix, United States Altea Healthcare Full time

    Job Title: Executive AssistantLocation: Phoenix, AZEmployment Type: Full-Time, On-SiteSchedule: Monday - FridayJob Description: We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to 5-8 executives in our corporate healthcare office. This role is crucial in ensuring efficient operations and...

  • Executive Assistant

    2 days ago

    Phoenix, United States LHH Recruitment Solutions Full time

    Job DescriptionJob DescriptionLHH Recruitment Solutions is partnered with a Corporate Office in Phoenix, AZ that is looking for an Executive Assistant to support the CEO and team. This is a full-time, Monday through Friday, onsite position. Minimum 5 years recent experience as an Executive Assistant supporting a c-suite level executive. $60,000-$70,000...

  • Executive Assistant

    1 month ago

    Phoenix, United States LHH Recruitment Solutions Full time

    Job DescriptionJob DescriptionLHH Recruitment Solutions is partnered with a Corporate Office in Phoenix, AZ that is looking for an Executive Assistant to support the CEO and team. This is a full-time, Monday through Friday, onsite position. Minimum 8 years recent experience as an Executive Assistant supporting a c-suite level executive. $70,000-$90,000...

  • Executive Assistant

    2 weeks ago

    Phoenix, United States OpenTech Alliance Full time

    The Executive Assistant plays a critical role in supporting the C Suite executive team by managing administrative tasks, coordinating travel and events, handling expenses, working on special projects and ensuring smooth day-to-day operations. This role demands a highly organized, accountable professional who can make and keep commitments while embodying the...

  • Executive Assistant

    7 hours ago

    Phoenix, United States OpenTech Alliance Full time

    The Executive Assistant plays a critical role in supporting the C Suite executive team by managing administrative tasks, coordinating travel and events, handling expenses, working on special projects and ensuring smooth day-to-day operations. This role demands a highly organized, accountable professional who can make and keep commitments while embodying the...

  • Executive Assistant

    5 days ago

    Phoenix, United States OpenTech Alliance Full time

    The Executive Assistant plays a critical role in supporting the C Suite executive team by managing administrative tasks, coordinating travel and events, handling expenses, working on special projects and ensuring smooth day-to-day operations. This role demands a highly organized, accountable professional who can make and keep commitments while embodying the...

  • Executive Assistant

    7 days ago

    Phoenix, United States REVELATION WELLNESS LLC Full time

    Revelation Wellness Executive Assistant FULL TIME Job Summary Revelation Wellness is searching for an experienced, reliable, task-oriented Executive Assistant. The Executive Assistant will report directly to the Chief Executive Officer. They will be responsible for performing a number of administrative duties. The ideal candidate is highly self-motivated,...

  • Executive Assistant

    2 days ago

    Phoenix, United States Aglow Sports Konsult Full time

    About the job Executive Assistant We are currently seeking a highly organized and efficient individual to join our team as a Remote Executive Assistant. In this role, you will be responsible for handling crypto payments, direct deposits, and managing bank transactions, as well as ensuring timely payments to our agency partners across the United States. This...

  • Executive Assistant

    1 week ago

    Phoenix, United States Aglow Sports Konsult Full time

    About the job Executive Assistant We are currently seeking a highly organized and efficient individual to join our team as a Remote Executive Assistant. In this role, you will be responsible for handling crypto payments, direct deposits, and managing bank transactions, as well as ensuring timely payments to our agency partners across the United States. This...

  • Executive Assistant

    1 day ago

    Phoenix, United States REVELATION WELLNESS LLC Full time

    Job Summary Revelation Wellness is searching for an experienced, reliable, task-oriented Executive Assistant. The Executive Assistant will report directly to the Chief Executive Officer. They will be responsible for performing a number of administrative duties. The ideal candidate is highly self-motivated, efficient, organized, and capable of managing their...

  • Executive Assistant

    7 hours ago

    Phoenix, United States REVELATION WELLNESS LLC Full time

    Job Summary Revelation Wellness is searching for an experienced, reliable, task-oriented Executive Assistant. The Executive Assistant will report directly to the Chief Executive Officer. They will be responsible for performing a number of administrative duties. The ideal candidate is highly self-motivated, efficient, organized, and capable of managing their...

  • Executive Assistant

    7 days ago

    Phoenix, United States REVELATION WELLNESS Full time

    Job SummaryRevelation Wellness is searching for an experienced, reliable, task-oriented Executive Assistant. The Executive Assistant will report directly to the Chief Executive Officer. They will be responsible for performing a number of administrative duties. The ideal candidate is highly self-motivated, efficient, organized, and capable of managing their...

  • Executive Assistant

    5 days ago

    Phoenix, United States REVELATION WELLNESS Full time

    Job SummaryRevelation Wellness is searching for an experienced, reliable, task-oriented Executive Assistant. The Executive Assistant will report directly to the Chief Executive Officer. They will be responsible for performing a number of administrative duties. The ideal candidate is highly self-motivated, efficient, organized, and capable of managing their...

  • Executive Assistant

    3 weeks ago

    Phoenix, United States Scion Staffing Full time

    Job DescriptionJob DescriptionScion Staffing has been engaged to conduct an immediate search for a highly motivated and strategic Executive Assistant to the Executive Office on behalf of our client, a respected faith based non-profit organization!The Executive Assistant will provide high-level administrative support to the executive team, ensuring...

  • Executive Assistant

    3 weeks ago

    Phoenix, United States Scion Staffing Full time

    Job DescriptionJob DescriptionScion Staffing has been engaged to conduct an immediate search for a highly motivated and strategic Executive Assistant to the Executive Office on behalf of our client, a respected non-profit organization!The Executive Assistant will provide high-level administrative support to the executive team, ensuring seamless...

  • Executive Assistant

    1 month ago

    Phoenix, United States LHH Recruitment Solutions Full time

    Job DescriptionJob DescriptionExecutive AssistantLHH Recruitment Solutions is partnering with a non profit organization in Phoenix. This organization is in search of a stellar Executive Assistant to support the CEO. This position will require you to work fully in office, Monday-Friday 830am-5pm. The only exception to this is if the CEO is traveling; you may...