Executive Assistant

1 day ago

Phoenix, United States LHH Recruitment Solutions Full time
Job DescriptionJob DescriptionExecutive Assistant

LHH Recruitment Solutions is partnering with a non profit organization in Phoenix. This organization is in search of a stellar Executive Assistant to support the CEO. This position will require you to work fully in office, Monday-Friday 830am-5pm. The only exception to this is if the CEO is traveling; you may have the ability to work from home during those days. To be considered for this role, you must possess at last 8 years of EA experience, preferably supporting a CEO.

The Executive Assistant will play a pivotal role in the day-to-day operations of the CEO’s office, ensuring smooth communication, scheduling, and coordination across various teams. This position requires someone who is resourceful, detail-oriented, and capable of anticipating the needs of the CEO while maintaining confidentiality and professionalism in all aspects of the role.

Key Responsibilities:

  • Provide comprehensive administrative support to the CEO, including managing calendars, scheduling meetings, and handling correspondence.
  • Coordinate travel arrangements and itineraries for the CEO, ensuring all logistics are efficiently planned.
  • Prepare and organize materials for meetings, including agendas, reports, and presentations.
  • Act as a liaison between the CEO and internal/external stakeholders, including board members, donors, and partners.
  • Manage sensitive and confidential information with discretion.
  • Assist in the preparation of reports, memos, and communications on behalf of the CEO.
  • Support CEO in special projects and organizational initiatives as needed.
  • Maintain and update CEO’s contact list and organizational files.

Qualifications:

  • Associates Degree is required. Bachelor Degree is preferred
  • Minimum of 8 years of experience as an Executive Assistant or in a similar high-level administrative role, preferably in the nonprofit sector.
  • Exceptional organizational skills with the ability to manage multiple priorities in a fast-paced environment.
  • Strong written and verbal communication skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office management software.
  • Ability to work independently, exercise sound judgment, and make decisions in a timely manner.
  • Notary is highly preferred 
  • High level of professionalism, confidentiality, and interpersonal skills.
If you are interested in this job, please apply now

Pay Details: $80,000.00 to $90,000.00 per year

Search managed by: Cassandra Nienow

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
  • The California Fair Chance Act
  • Los Angeles City Fair Chance Ordinance
  • Los Angeles County Fair Chance Ordinance for Employers
  • San Francisco Fair Chance Ordinance

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