Executive Assistant

18 hours ago

Phoenix, United States REVELATION WELLNESS LLC Full time

Job Summary

Revelation Wellness is searching for an experienced, reliable, task-oriented Executive Assistant. The Executive Assistant will report directly to the Chief Executive Officer. They will be responsible for performing a number of administrative duties. The ideal candidate is highly self-motivated, efficient, organized, and capable of managing their workload and prioritizing tasks in a fast-paced non-profit environment. The Executive Assistant must maintain confidence and protect operations by keeping information confidential.

Essential Job Responsibilities:

Revelation Wellness Executive Tasks (70% of hours):

  • Support all administrative needs of CEO, both internal and external. This includes staffs requests and queries.
  • Undertakes the tasks of RW email responses and routing correspondence.
  • Work closely with Rev Staff for all programmatic requests of the CEO, including obtaining talking points and documentation.
  • Works in cooperation with RW teams to facilitate follow-through of projects and tasks, keeping an eye on the projects, deadlines, and degree of urgency by providing daily/weekly reminders.
  • Conserves CEOs time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information, initiating telecommunications.
  • Maintains CEOs appointment schedule by planning and scheduling meetings, conferences, and teleconferences, as well as providing thorough travel itineraries.
  • Proactively fulfill tasks such as cards for staff birthdays, gifts, etc.
  • Review and archive audio/video content in tandem with the marketing team.
  • Support and assist the Executive Leadership Team and Board as needed.
  • Other duties as assigned by the CEO or COO.

Personal Tasks (30% of hours):

  • Set up and administer Facebook group pages that Alisa hosts.
  • Maintains confidence and protects operations by keeping information confidential.
  • Attend meetings, retreats, and events as needed.
  • Create on-line workflows and sign-ups for my private coaching classes, workshops, and events through Alisakeeton.com.
  • Regularly update Alisas personal website.
  • Manage email list, speaking requests/contracts, substack account, content on coaching app, etc.
  • Schedule personal appointments as needed.
  • Handle any Christmas cards, gifts, etc.
  • Coordinate contractors and pay bills in a timely manner.
  • Stay on top of birthdays and events that need attention from Alisa that are not RW but could conflict with RW calendar (Alisa's personal energy and time).
  • Assist with any other personal tasks that might arise.

Desired knowledge, skills & abilities:

  • A commitment to and belief in the mission, vision, and values of Revelation Wellness
  • Strong administrative skills
  • Ability to manage multiple projects simultaneously. Strong organizational and self-directing skills
  • Able to take the initiative in things needing to be done (proactive)
  • Excellent communication skills
  • Event planning experience desired
  • Attention to detail and ability to care for incoming inquiries
  • Familiar with or comfortable learning: Gmail, Google Suite, Google Calendar, Wrike, Zoom, WordPress, and Amazon

?Disclaimer: The above statements are intended to describe the general nature and level of work being performedby the

individual assigned to this role. They are not to be construed as an exhaustive list of all responsibilities, duties, & skills required.

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