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Administrative Assistant

2 months ago

Lake Forest, United States Abbott Laboratories company Full time

Abbott is a global healthcare leader that helps people live more fully at all stages of life. Our portfolio of life-changing technologies spans the spectrum of healthcare, with leading businesses and products in diagnostics, medical devices, nutritionals and branded generic medicines. Our 114,000 colleagues serve people in more than 160 countries.

About Abbott

Abbott is a global healthcare leader, creating breakthrough science to improve peoples health. Were always looking towards the future, anticipating changes in medical science and technology.

Working at Abbott

At Abbott, you can do work that matters, grow, and learn, care for yourself and family, be your true self and live a full life. Youll also have access to:

  • Career development with an international company where you can grow the career you dream of.
  • Free medical coverage for employees* via the Health Investment Plan (HIP) PPO
  • An excellent retirement savings plan with high employer contribution
  • Tuition reimbursement, the Freedom 2 Save student debt program and FreeU education benefit - an affordable and convenient path to getting a bachelors degree.
  • A company recognized as a great place to work in dozens of countries around the world and named one of the most admired companies in the world by Fortune.
  • A company that is recognized as one of the best big companies to work for as well as a best place to work for diversity, working mothers, female executives, and scientists.

The Opportunity

This position works out in our facilities of Lake Forest, IL in the Diagnostics Division.

Were empowering smarter medical and economic decision making to help transform the way people manage their health at all stages of life. Every day, more than 10 million tests are run on Abbotts diagnostics instruments, providing lab results for millions of people.

What Youll Work On

Primary Function:

Provides advanced administrative support to the Divisional Vice President US Commercial Operations. May provide back up support to higher-level management as needed.

Core Job Responsibilities:

  • Responsible for implementing and maintaining the effectiveness of the quality system.
  • Responsibilities include all administrative functions of the department: answering phones; calendar management; scheduling travel; managing correspondence and scheduling couriers; processing expense reports; meeting/event planning; creating or modifying business documents; preparing presentations from source materials; handling teleconference and mobile phones set up and acting as a liaison for remote access issues.
  • May include some support for tracking budget expenditures.
  • Coordinates and maintains departmental files; as assigned; in compliance with corporate and government regulations.
  • Follows purchasing and requisition procedures; Corporate Security and Privacy Rules; Corporate Branding Guidelines; and Copy Center procedures (if applicable). Orders business cards and stationery.
  • Uses intermediate to advanced software skills to perform work assigned. Uses and understands Microsoft Office Suite and other business-specific software; including the Corporate Travel Web site (CTE) and employee performance management systems (as applicable).
  • Coordinates new employee office and working tools set-ups and onboarding.
  • May train/coordinate work for new administrative assistants.
  • Uses intermediate to advanced software skills: SAP

Position Accountability & Scope:

  • Consistently interacts with high-level executives.
  • Intermediate to advanced knowledge and understanding of business processes and requirements.
  • Frequently handles confidential or business-sensitive information.
  • Maintains and manages calendars; including meeting and travel scheduling and domestic and international travel arrangements and expense reporting..
  • Proactively identifies and resolves scheduling conflicts.
  • Primary point of contact for managers schedule.
  • This position will support 2 DVPs

Required Qualifications

  • Education: High School diploma or equivalent.
  • Experience: 3+ years previous administrative experience supporting executive level positions.
  • Operates with general instruction and some supervision.
  • Highly organized & proactive.
  • Intermediate to advanced knowledge of Microsoft Office Suite, Adobe Acrobat, Outlook, Travel booking sites (CTE knowledge preferred).

Preferred Qualification

College degree is preferred.

* Participants who complete a short wellness assessment qualify for FREE coverage in our HIP PPO medical plan. Free coverage applies in the next calendar year.

Learn more about our health and wellness benefits, which provide the security to help you and your family live full lives: www.abbottbenefits.com

Follow your career aspirations to Abbott for diverse opportunities with a company that can help you build your future and live your best life. Abbott is an Equal Opportunity Employer, committed to employee diversity.

Connect with us at www.abbott.com, on Facebook at www.facebook.com/Abbott and on Twitter @AbbottNews and @AbbottGlobal.

The base pay for this position is $22.00 $44.00 per hour. In specific locations, the pay range may vary from the range posted.