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Executive Assistant

1 month ago

Anaheim, United States NexGen HVAC & Plumbing Full time

Overview:

NexGen is currently seeking an Executive Assistant to join our team comprised of creative and energetic employees, who are dedicated to delivering the best customer service experience every day. Executive assistant will manage mostly business related tasks for the team such as creating reports, organizing travel and accommodation, taking minutes, and other organizational tasks. To do this role properly you should have a detailed understanding of the full Microsoft Office suite, be extremely fast at solving problems and have experience as an executive or administration assistant in the past.

What's In It For Me?

  • Robust PTO Plan
  • Health, Vision and Dental plans for you and your family
  • 401K Retirement Plan with company match
  • Continuous Training for your Professional Development
  • Working in a dynamic, collaborative, and fun environment
  • Coached and supported career growth


Responsibilities:

What Will I Do?

  • Manage Conference Room schedule
  • Assist the CEO and Executive team with general tasks like managing their schedule, inbox, expense reports, travel arrangements, and other miscellaneous tasks
  • Preparing reports, memos, and other documents
  • Helping prepare for meetings
  • Accurately recording minutes from meetings
  • Reading and analyzing incoming memos, submissions, and distributing them as needed
  • Performing office duties that include ordering supplies and managing a records database
  • Opening, sorting and distributing incoming faxes, emails, and other correspondence
  • Provide general administrative support
  • Other administrator duties as needed


Qualifications:

Do I have What it Takes?

  • 2-5 years of work experience in an administrative/office role
  • Must have exceptional attention to detail
  • Strong organizational and time management skills, and ability to priotitize
  • Must be a self-starter and driven
  • Excellent communication and interpersonal skills
  • Strong problem-solving skills and analytical abilities
  • Must be proficient with Microsoft Office and Google products

Wrench Group and its affiliates are proud to be an Equal Employment Opportunity employer. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, genetic information, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. Wrench Group and its affiliates comply with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, please contact the company Human Resources office.