Office Manager

4 weeks ago

Roseville, United States Stantec Full time

Grow with the best. Join a smart, creative, and inspired team that accomplishes operational excellence. Bringing together individuals with diverse backgrounds, talents, and expertise, our 30,000 team members in over 400 locations worldwide are vital to making our Company stronger.

Your Opportunity

This Office Manager requires a professional, proactive individual with administrative expertise to provide administrative support to our multidiscipline office and employees of Stantec. This position will play a key role by providing support to the local teams and assisting with all office operations.

The Office Manager role is an extremely important one because it is the first and continuing impression of Stantec to our clients, visitors, and staff. The Office Manager should maintain high standards through courteous customer service and exceptional professionalism. The Office Manager is responsible for answering the phones, greeting, and directing clients, visitors, and employees, maintaining the reception area and conference rooms, receiving, and preparing packages, administering of all food orders, setups and cleanups for meetings and events as well as assisting with all office events.
Key Responsibilities
The candidate must be able to organize and prioritize multiple tasks, effectively manage through stressful situations, and consistently make effective, high-quality decisions; must understand complex relationships, develop open, effective, and consistent communication with the managing leaders and staff. The candidate will have overall responsibility for the office including the maintenance and operations, workplace safety, and contract services.

  • Develop and maintain strong, positive relationships with the office leadership and staff.
  • Work with internal client groups to assess and resolve their office/facility-related needs. Ensure needs of local client group are being most effectively met.
  • Implement preventive, ongoing and anticipated maintenance/repair programs.
  • Manage third-party vendor contracted services as required, including periodic bidding and insurance updates.
  • Proactively manage all facility services in standard processes and procedures.
  • Develop and manage facilities operating budgets, proactively track variances, and manage within target.
  • Achieve cost savings through maximizing utilization of suppliers, preferred vendors/contractors and identify additional efficiency opportunities.
  • Ensure all site management and operations practices comply with Stantec standards.
  • Monitor performance per scopes of work and contractual agreements.
  • Primary contact for building property management - available on call 24/7 as needed.
  • Facilitate within a team to coordinate office social activities such as holiday parties, community events, etc.
  • Support and/or lead the office health and safety program and procedures as per Stantec's HSSE (Health, Safety, Security, and Environment) program.
  • Logistic support of fleet vehicles, mileage logs, and field equipment.
  • Minimal travel, as required.
Your Capabilities and Credentials
  • Strong leadership, financial management, and team building skills.
  • Excellent interpersonal, communication and organizational skills.
  • Customer service centric approach to working with internal clients; superior client relationship management skills.
  • Strong supervisory and people management skills.
  • Ability to plan and manage financials within budget and time constraints.
  • Computer proficiency with MS Office.
  • Detail oriented with the ability to handle multiple processes and prioritize tasks.
  • Enthusiastic demeanor, collaborative approach, and solutions oriented.
Education and Experience
  • Bachelor's degree or high school diploma or equivalent with minimum five to six years operations or property management experience.
  • Experience with managing multiple vendors and small capital projects.
  • Previous experience managing others.
  • Administrative experience in a professional setting.
  • Experience with developing and managing budgets preferred.

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