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Administrative Assistant-Family Leave Coverage

2 months ago

Northbrook, United States Solomon Schechter Day School Full time

This is a temporary position covering a family leave. Position will run approximately from January 6 through April 1 with two/three a week training in the beginning of December to learn the role. The hours will be M-Th 9:00 am-5 pm and Friday 9 am- 3pm (may be slightly later).

Job Summary

The Sager Office Administrative Assistant is responsible for assisting the Sager Office Manager with the daily operations of the school administrative office.

Essential Duties and Responsibilities

Duties of this job include, but are not limited to:

  • Collecting and inputting attendance records and discipline data
  • Student interactions
  1. General assistance
  2. Helping with nursing needs when the nurse is not available
  3. Advising students of changes in transportation plans
  • External communication
  1. Answering phones
  2. Helping parents in the office as needed
  3. Managing online postings
  4. Generating emails to the parents
  • Internal Communication
  1. Greeting and helping in office as needed
  2. Managing internal phones (PA system)
  3. Generating emails to the teachers
  4. Communicating with maintenance as needed
  • Collecting and managing paperwork
  • Parent Organization assistance including yearbook, picture day, student supplies and other tasks as needed
  • Organizing mailings - paper and electronic
  • Manage student and substitute teacher files
  • Checking in substitute teachers in the morning
  • Organizing field trip requests, permission forms, payment, transportation and lunches
  • Other tasks as determined by the principal and assistant principal
Requirements

Qualifications/Requirements
  • Bachelor's degree
  • 5+ years' prior experience in assistant to a high-level school administrator or corporate executive
  • Outstanding interpersonal skills
  • Dedication to a high level of confidentiality
  • Exceptionally capable in both written and oral communication
  • Excellent organizational skills while still exhibiting a high degree of flexibility
  • Technologically savvy-familiarity with Google Drive and Veracross a plus but not required
  • Able to make quick decisions, take initiative, and prioritize tasks
  • Passionate about the mission and vision of the school
  • Warm and personable with a good sense of humor and considerable patience
  • High-energy and enthusiastic about working in an academic atmosphere