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Executive Assistant
1 month ago
Executive Assistant Locations: US-IL-Rockford | US-IN-Indianapolis | US-IN-CLINTON Requisition ID: 2025-56376 # of Openings: 1 Candidate Search Category: Administrative Service Line: CEISV-CE&I Services LLC Overview We are seeking an Executive Assistant to join our growing organization in a new role for our business. You will be responsible for providing high quality, timely executive assistance to a group of Executive leaders. You will perform tasks that require a significant level of trust and self-discipline/confidential discretion. Responsibilities will include moderate to advanced difficulty requiring excellent clerical skills in multiple areas. A successful candidate will have skills with software systems, Microsoft suite, presentations, and written and verbal communication. Depth of knowledge related to reporting and data analysis will be helpful. There may be occasional support requests outside of typical business hours when supporting the leaders, particularly close to quarterly and group meetings. We provide all of your company equipment, including a work cell phone. Responsibilities Manage event planning and scheduling Manage calendars, appointments, and meetings for Segment Executives Prepare agendas, presentations, materials and other documents for executive meetings and events Create and maintain filing and other organizational systems Manage various memberships and ticket distribution Screen calls and correspondence in a professional and confidential manner Coordinate policy and process for company donations within CE&I Coordinate Segment team events Notarize and apply company seals on documents as requested Oversee maintenance processes for CE&I corporate office spaces Ensure policy and process for assigning and reserving space in CE&I office locations Reconcile credit cards for Executive Leadership Complete expense reports for Executive Leadership Qualifications Five or more years' experience as an Executive Assistant supporting multiple executives, or 10+ years of directly related experience and/or training or equivalent combination of education and experience. Associates degree or equivalent from a two-year college or technical school. A combination of education & experience will be considered in lieu of a degree. Knowledge, Skills and Abilities Required Proficiency in Microsoft 365 Suite and navigating software systems that are relevant to the support of Segment Executive roles. Exceptional confidentiality, ability to respectfully handle and resolve conflict, and demonstrated courtesy and professionalism with all levels of the organization. Ability to stay extremely organized and successfully navigate competing priorities, strategic shifts, and organizational change. Write reports, business correspondence, and policy and procedure manuals. Effectively present information and respond to questions from groups of managers, clients, customers and the general public. Common sense understanding to carry out instructions furnished in written, oral or diagram form. Deal with problems involving several concrete variables in standardized situation. Take reasonable care of your own and others' health and safety and of those who may be affected by the day-to-day delivery of this role by taking personal responsibility for working toward the Company's Zero Injury principles. What's in it for You Financial Wellbeing Compensation is anticipated between $31.02-$40.00 /hour, commensurate with experience Competitive pay with ongoing performance review and merit increase 401(k) with company match & Employee Stock Purchase Plan (ESPP) Flexible spending account (Healthcare & Dependent care) Health & Wellness Medical, Dental, and Vision insurance (plan choice) - coverage for spouse, domestic partner, and children Diabetes Management, Telehealth Coverage, Prescription Drug Plan, Pet Insurance, Weight Management Drug Discount Discounted National Gym Membership Network Family & Lifestyle Paid Time Off, Paid Holidays, Bereavement Leave Military Leave, including Differential Pay and Benefits Continuation Employee Assistance Program Planning for the Unexpected Short and long-term disability, life insurance, and accidental death & dismemberment Voluntary life insurance, accident, critical illness, hospital indemnity coverage Emergency Travel Assistance Program Group legal plan Position may be subject to pre-employment screening, which may include background check and drug testing. Accessibility: If you need accommodation as part of the employment process, contact ceicareers@mastec.com. Due to the high volume of applications received, we are unable to respond to individual requests regarding application status. Please log into your candidate profile for up-to-date information. MasTec, Inc. is an Equal Employment Opportunity Employer. The Company's policy is not to unlawfully discriminate against any applicant or employee on the basis of race, color, sex, sexual orientation, gender identity, religion, national origin, age, disability, genetic information, military status, or any other consideration made unlawful by applicable federal, state, or local laws. The Company also prohibits harassment of applicants and employees based on any of these protected categories. It is also MasTec's policy to comply with all applicable state, federal and local laws respecting consideration of unemployment status in making hiring decisions. Disclaimer: MasTec and our Subsidiaries will never ask prospective employees for any form of payment or money transfer as part of job application or onboarding. We do not ask prospective employees for information about credit cards or personal passwords, and it does not require applicants to purchase equipment or software. Ensure that all recruiter email addresses end in @mastec.com or @talent.icims.com. If you suspect you are the target of a scam, we advise you to contact your local law enforcement agency and report fraud at https://reportfraud.ftc.gov/. MasTec Clean Energy & Infrastructure and our subsidiaries do not work with any third-party recruiters or agencies without a valid signed agreement and partnership with the Corporate Talent Acquisition Team. #LI-Hybrid #LI-DS1 Service Line CEISV-CE&I Services LLC #J-18808-Ljbffr
