Front Desk/ Administrative Assistant

2 months ago

Indianapolis, United States Inktel Direct Corporation Full time

** Front Desk/ Administrative Assistant**

**Job Category****:** Admin **Requisition Number****:** FRONT001708 Showing 1 location **Job Details**

**Description**

The administrative duties of this position are vital to the effective operations of the company. Critical to success is high attention to detail, follow through, accuracy, communication, timeliness of work and organization. The employee shall be expected to use discretion in handling highly confidential information. Operate PBX or multi-line telephone system to answer incoming calls and directs callers to appropriate personnel by performing the following duties and principle accountabilities.

**PRINCIPLE RESPONSIBILITIES**

* Answers incoming telephone calls, determines purpose of callers, and forwards calls to appropriate personnel or department. Retrieves messages from voice mail and forwards to appropriate personnel.

* Answers questions about organization and provides callers with address, directions, and other information.

* Welcomes on-site visitors, determines nature of business, and announces visitors to appropriate personnel.

* Monitors visitor access and authorizes access to the operations floor when required.

* Updates availability calendar for conference(s) room.

* Receives, sorts, and routes mail, and maintains and routes publications.

* Maintains fax machines, assists users, sends faxes, and retrieves and routes incoming faxes.

* Assist other departments with administrative support and data entry.

* Performs other clerical duties as needed, such as filing, photocopying, scanning, collating and working knowledge of preparing UPS/Fed Ex Packages.

* Perform supporting duties for various Site needs:

+ Event Duties

- Decoration site for events, holidays, etc.

- Facilitating banquets and new hire orientations

- Planning and executing events/activities for site.

- Create Monthly Event Calendars

+ Catering Duties

- Identifying, ordering catering events while maintaining strict budget.

- Prepping and serving for agents

- Picking up food when needed

+ Financial Duties

- Filing receipts

- Weekly and Monthly Expense Report processing for site leadership

- Keeping track of gift card incentive requests

+ Facility Duties

- Keep track of office supply inventory and ordering

- Keep site organized and assures cleanliness

- Assure and enforce COVID-19 protocols are being implemented and met

+ Recruiting Function Support

- Greet all candidates and assist with any pre interview processes, including assessments, applications, etc.

- Coordinate candidates interview takes place timely

- Collect, scan IDs to secure folder

+ New Hire Orientation

- Organize Meet & Greet (Decorate room, order snacks, check in NHs.)

- Order and compile new hire welcome gifts for exempt new hires

- Make laminated name tags for new hires and set on display

+ Benefit Package Spreadsheet/Distro HR Dept

- Facilitate new hire benefits sign up process

- Gather signed acknowledgement forms and upload by deadline

+ Administrative Duties

- Create and/or deactivate Access Keys for new hires, office visitors, former employees.

- Put together and distribute Non-Exempt Employee Benefit Packets

- Taking temperature of all incoming personnel/visitors through the front entrance

- Takes pictures of onsite activity to be sent to marketing for social media presence

- Order employee incentives and gifts

- Handle A-Player lunches

**KNOWLEDGE, EXPERIENCE, QUALIFICATIONS AND SKILL REQUIREMENTS**

* **Oral Communication** Speaks clearly; Listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings.

* **Written Communication** Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.

* **Language Skills** Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.

* **Professionalism** - Approaches others in a tactful manner; Reacts well under pressure; Working knowledge of business English, punctuation, spelling, arithmetic and general office

* **Reliable** attendance track record, ensuring work responsibilities are covered when absent.

* **Quality Management** - Looks for ways to improve and promote quality; Demonstrates accuracy and thoroughness.

* **Computer Skills** Knowledge of Internet software; Microsoft Office products such as Word, Excel and Power Point.

* **Diversity** - Shows respect and sensitivity for cultural differences; Promotes a harassment-free environment

* **Ethics** - Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values.

* **Planning/Organizing** - Uses time efficiently; Plans for additional resources.

* **Organizational Support** - Follows policies and procedures; Completes administrative tasks correctly and on time; Supports organization's goals and values; Benefits organization through outside activities

* **Reasoning Ability** Apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Applies good problem solving skills.

**Salary & Benefits**

The compensation package for this position includes a competitive base salary commensurate with experience, as well as a comprehensive benefits package of medical, dental, short/long term disability, life insurance, personal time off, educational assistance, and a 401K plan.

#LI - GB1

**Skills**

**Dedicated****:** Devoted to a task or purpose with loyalty or integrity **Goal Completion****:** Inspired to perform well by the completion of tasks **Flexibility****:** Inspired to perform well when granted the ability to set your own schedule and goals **Entrepreneurial Spirit****:** Inspired to perform well by an ability to drive new ventures within the business **Ability to Make an Impact****:** Inspired to perform well by the ability to contribute to the success of a project or the organization **Education**

**Experience**

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractors legal duty to furnish information. 41 CFR 60-1.35(c)

  • Front Desk Administrator

    3 months ago

    Indianapolis, United States DuCharme McMillen & Associates Inc Full time

    ** Front Desk Administrator** **Job Category****:** Administrative **Requisition Number****:** FRONT001326 Showing 1 location **Job Details** **Description** * Employee stock ownership program eligibility begins day ONE of employment. * COMPANY PAID Paternity & Maternity Leave. * Generous PTO package, 2 paid floating holidays, 1 day of paid volunteer time...

  • Front Desk Administrator

    3 months ago

    Indianapolis, United States Williams Comfort Air Full time

    ** Williams Comfort Air** ** Front Desk Administrator** Indianapolis, IN 46236 ***THE BIG TASK*** The role of Front Desk Administrator is the first contact with walk-in customers, vendors and employees. The daily tasks are varied in completion of the many responsibilities. The person fulfilling this role should be self-directed and able to keep track of...

  • Front Desk Administrator

    3 months ago

    Indianapolis, United States Hair Club Full time

    ** Front Desk Administrator - Indianapolis** **Job Category****:** Field- Administrative **Requisition Number****:** FRONT02154 Showing 1 location **Job Details** **Description** **A Day in the Life in this position :** You'll be responsible for the center's administrative and office support functions along with any activities: * Facilitating new client and...

  • Assistant Front Desk Manager

    3 months ago

    Indianapolis, United States Wyndham Indianapolis West Full time

    Job DescriptionJob DescriptionJob Summary:We are seeking an Assistant Front Desk Manager / Night MOD to oversee the daily operations of our front desk area. The ideal candidate will be responsible for managing a team of front desk agents, ensuring exceptional customer service, handling guest inquiries and issues, and coordinating with other departments to...

  • Front Desk Coordinator

    4 days ago

    Indianapolis, Indiana, United States Nephrology Associates of Northern Illinois and Indiana (NANI) Full time

    About the RoleNephrology Associates of Northern Illinois and Indiana (NANI) is seeking a highly skilled and detail-oriented Front Desk Coordinator to join our team. As a Front Desk Coordinator, you will be responsible for providing exceptional patient care and administrative support to our patients and staff.Key ResponsibilitiesFront Desk Operations: Greet...

  • Front Desk Manager

    3 months ago

    Indianapolis, United States Delta Hotel Indianapolis Full time

    Job Summary: The Front Desk Manager is responsible for ensuring the operation of the Front Office in an attentive friendly efficient and courteous manner providing all guests with quality service prior to and throughout their stay while maximizing room revenue and occupancy. Management-level associates are expected to work as much of each workday as is...

  • Front Desk

    2 months ago

    Indianapolis, United States Gulph Creek Hotels Full time

    Job DescriptionJob DescriptionWe’re looking for a Part/Full time Front Desk Agent to assist guests with their requests . ResponsibilitiesCheck in guests, answer phones and take reservationsRespond to guest complaints, requests and emergenciesBalance the cash drawer and log receiptsSkillsAn eye for detailGood problem-solving skillsStrong customer service...

  • Front Desk Supervisor

    2 months ago

    Indianapolis, United States Arbor Lodging Management Full time

    ** Front Desk Supervisor** **Job Category****:** Front Desk **Requisition Number****:** FRONT01527 Showing 1 location **Job Details** **Description** Arbor Lodging is a leading hotel investment and management company with a portfolio of hotels across the United States. We have been entrusted by numerous partners and are approved managers for Marriott,...

  • Front Desk Supervisor

    3 months ago

    Indianapolis, United States Regional Women's Health Group Full time

    ** Front Desk Supervisor** **Job Category****:** Practice Operations **Requisition Number****:** FRONT003850 Showing 1 location **Job Details** **Description** **Obstetrics and Gynecology of Indiana** a division of Axia Women's Health is part of the largest integrated Women's Health Care Group in the United States, comprised of over 300 providers, 100...

  • Front Desk First Impressions

    4 months ago

    Indianapolis, United States CORNERSTONE CONSTRUCTION GROUP LLC. Full time

    Job DescriptionJob DescriptionCornerstone Construction Group, LLC is looking for a Front Desk First Impressions Coordinator to join our company in our Indianapolis office. First Impressions will act as the office location's receptionist greeting clients and providing administrative assistance to the firm. This role is a key brand ambassador for the...

  • Administrative Assistant

    1 month ago

    Indianapolis, United States Talk to Tucker Full time

    Job DescriptionJob DescriptionTitle Services, a full service title insurance agency affiliated with the F.C. Tucker Company is looking for an Administrative Assistant (Front Office Coordinator) to manage all activities associated with the front desk and reception area while creating a pleasant and welcoming environment for our guests. This position will be...

  • Front Desk Coordinator

    2 days ago

    Indianapolis, United States Nephrology Associates of Northern Illinois and Indiana (NANI) Full time

    DescriptionJoin Our Team! NANI is seeking a professional, friendly, reliable, patient-focused, and detail-oriented Front Desk Coordinator to join our team. Benefits including a great schedule (no nights or weekends), health, dental, 401k, generous Paid Time Off, and great working conditions. As a Front Desk Coordinator, you will work to provide all front...

  • Front Desk Agent

    7 days ago

    Indianapolis, United States The Westin Indianapolis Full time

    Property Description: The Westin Indianapolis is a prestigious downtown hotel located in the heart of Indianapolis, Indiana, offering exciting career opportunities for job applicants looking to join the hospitality industry. As part of the Westin brand, known for its focus on well-being and guest satisfaction, employees at The Westin Indianapolis can expect...

  • EXPERIENCED Front Desk Associate

    4 months ago

    Indianapolis, United States Arbor Lodging Management Full time

    ** EXPERIENCED Front Desk Associate** **Job Category****:** Front Desk **Requisition Number****:** EXPER001873 Showing 1 location **Job Details** **Description** Arbor Lodging is a leading hotel investment and management company with a portfolio of hotels across the United States. We have been entrusted by numerous partners and are approved managers for...

  • Front Desk Agent

    2 months ago

    Indianapolis, United States Arbor Lodging Management Full time

    ** Front Desk Agent -- EXPERIENCED** **Job Category****:** Front Desk **Requisition Number****:** FRONT002065 Showing 1 location **Job Details** **Description** Arbor Lodging is a leading hotel investment and management company with a portfolio of hotels across the United States. We have been entrusted by numerous partners and are approved managers for...

  • Front Desk Representative

    33 minutes ago

    Indianapolis, Indiana, United States Remington Hotels Full time

    Job SummaryWe are seeking a highly motivated and detail-oriented Front Desk Agent to join our team at Remington Hotels. As a Front Desk Agent, you will be the first point of contact for our guests and will be responsible for providing exceptional customer service and ensuring a smooth and efficient check-in and check-out process.Key Responsibilities Greet...

  • Front Desk Membership Support Specialist

    2 months ago

    Indianapolis, United States MIBOR Full time

    Job DescriptionJob DescriptionJoin our Team as a Member Support Specialist!Are you passionate about providing exceptional customer service? Do you thrive in a dynamic environment where you can make meaningful impact? If so, we invite you to apply for the position of Member Support Specialist (Front Desk). Member Support Specialists serve as a first-line...

  • Front Desk Representative

    6 days ago

    Indianapolis, Indiana, United States Wyndham Indianapolis West Full time

    Job SummaryWe are seeking a highly skilled and customer-focused Front Desk Agent to provide exceptional service to our guests at Wyndham Indianapolis West. The ideal candidate will be the first point of contact for guests and must possess excellent communication and interpersonal skills to handle guest inquiries and requests.Key ResponsibilitiesGreet and...

  • Front Desk Associate

    4 weeks ago

    Indianapolis, United States Aspire Indiana Full time

    The Front Desk Associate will be responsible for overseeing the front desk operations of the business in a manner that promotes the mission of the organization. Education/ Experience/ Requirements High School Diploma or Equivalent required. One (1) y Front Desk Associate, Front Desk, Associate, Behavioral Health, Hotel, Healthcare

  • Front Desk Manager _ PM SHIFT

    3 weeks ago

    Indianapolis, United States Wyndham Indianapolis West Full time

    Job DescriptionJob DescriptionJob Summary:We are seeking a Front Desk Manager to oversee the evening operations during the PM shift. The ideal candidate will be responsible for managing the front desk staff, ensuring efficient and friendly customer service, and maintaining a well-organized and smooth operation.Responsibilities:1. Manage the front desk team...