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Director of Events
2 months ago
WHAT IS AVID?
We’re a nationally recognized nonprofit that partners with 8,000 schools across the country to shift to a more equitable, student-centered approach, closing the opportunity gap so that ALL students are prepared for college, career, and life. And the results? Well, they speak for themselves.
AVID provides 2.5 million students annually with the tools they need to think critically, collaborate, and set high expectations to confidently conquer the challenges that await them. We accomplish this work by training over 85,000 educators every year through in-person and virtual professional learning opportunities.
WHAT IS THE JOB?
The Director of Events is responsible for leading the Events team in executing successful small-, medium-, and large-scale professional learning events, meetings, trainings, and conferences sponsored by AVID Center. The Director collaborates with internal partners to continually improve AVID events and liaises with vendors, external partners, and city officials to coordinate all aspects of successful event execution. This includes negotiating contracts beneficial to AVID and forming strategic networks. The Director leads the strategic direction of the team, directly supervises a core group of Meeting Managers, and is responsible for developing and implementing departmental goals, objectives, and priorities.
WHAT WILL YOU DO IN THIS ROLE?
Monitors all major events, manages stakeholder communications, and oversees event planning strategy including finances, timelines, venue and vendor selection, and staffing from inception to contract fulfillment within budget parameters.
Responsible for overseeing the Events Team, ensuring clear role definitions, appropriate workload allocation, and fostering positive team morale through coaching and motivation.
Ensures the Events Team fulfills its responsibilities by facilitating events, managing software tools, negotiating contracts, reviewing budgets and invoices, and other duties essential for seamless event execution.
Identifies potential issues and notifies relevant stakeholders to ensure necessary accommodations, including ADA accommodations, are implemented promptly and professionally, in collaboration with AVID leadership, for both in-person and digital events.
WHO ARE YOU?
You are a
leader
who has experience creating and executing a strategic vision while promoting a cohesive and positive team environment.
You are
experienced
in working on events from A-Z, including pre-planning site visits, event staging and materials distribution, onsite management, contract negotiation, budget management, vendor and venue selection, and staffing.
You are a
strong, team-oriented individual
who thrives by working in collaboration with internal and external partners, leaders, and management.
You are a
collaborator
who can work in partnership with your direct team and other internal partners, as well as external partners, vendors, city officials, and venue staff to best cover all aspects of leading successful events and meetings.
You are a
culture ambassador
who leads by practicing the core values of service, authenticity, excellence, ownership, and potential in your everyday work.
You are a
process-driver
who is always looking for ways to refine and enhance processes, procedures, planning tools, and performance objectives for meetings and events, utilizing previous event success, areas of opportunity, and data as a baseline.
You are an
innovator
who can think on your feet and respond to unanticipated situations with creative solutions and shift priorities at a moment’s notice in a fast-paced environment while remaining calm in challenging situations.
You have a Bachelor's degree in business, management, education, or a related field with at least 10 years of event planning management.
You have an advanced degree and/or a CMP/CMM designation.
MINIMUM REQUIREMENTS:
Travel Required:
Yes. 40% - 50%
Education:
Bachelors or better in Hospitality and Resort Management or related field.
Experience:
10 years of event planning management and supervision experience managing a team of 3+ employees.
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