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Compensation Technician LE Payroll

2 months ago

North Charleston, United States Haynes Full time
Compensation Technician - LE Payroll (TS III)

Haynes, Inc., an experienced long-term government contractor, is searching for a Compensation Technician to serve our client, the Department of State (DOS) in beautiful Charleston, SC. To be considered for this job, the candidate must be able to obtain a security Secret Clearance, or already possess one. A Secret Clearance will open a lot of other doors for your career with the Government, including the possibility of being hired directly. This is an hourly full-time job with a starting at $54,000 annualized PLUS generous benefits package (outlined below).

About Haynes, Inc.

Haynes, Inc. continues to partner with Department of State (DoS) in Charleston, SC. Our 80+ employees. support the DoS Comptroller and Global Financial Services (CGFS) Center in the areas of: Global Compensation, Information Systems Security (ISSO), and Global Financial Operations. We serve the U.S. Foreign Service, Department of State Civil Service, Foreign Service Retirees, Embassies, and Overseas U.S. Agencies reaching 180 countries and 140 currencies. Haynes, Inc. provides services in: Accounting, Administration, Budget, Travel, Vouchering, Accounts Receivables, Reconciliation, Systems Analysis, Information Systems, Computer Security, Payroll and Compensation, Treasury, Payroll Customer Service, Training, Audits, and Paralegal Analysis.

Haynes, Inc. provides our employee family a robust benefits package including: 11 paid Federal holidays, generous Employer Match on your 401k, Paid Time Off, Medical/Dental/Vision Insurance, Flexible Spending Accounts, Life Insurance, Disability, Tuition Reimbursement, free Professional Development & Training Program with 9000+ courses, and more We thrive on providing a good work/life balance and in creating an inclusive culture where employees feel valued, appreciated and are rewarded for top performance

Department Overview
The DoS Bureau of the Comptroller and Global Financial Services, Resource Management (RM) Bureau in Charleston, South Carolina has a requirement on our contract for a Compensation Technician. This role is to perform compensation support in the office of Locally Employed Payroll. Locally Employed Staff Payroll (LE) provides compensation services to LE staff employed at U.S. Embassies and Missions around the world. LE Payroll support is in Charleston, South Carolina and Bangkok, Thailand operating in a highly complex compensation environment. Our services include time and attendance, payroll, customer support, withholding, benefits, record keeping and reporting for our LE Staff employees working overseas at our Embassies and Missions. LE Payroll services employees through 180 separate local compensation plans representing labor and employment laws and regulations of the host countries where we operate and applicable U.S. and Department of State laws, regulations, and policy. LE's primary goal is to provide world-class compensation services.

Minimum Requirements
  • An Associates or four-year degree from an accredited university or college is preferred. Experience in supporting the development/implementation of large, complex financial management systems is preferred. Experience with some of the systems and technologies supporting DoS accounting and financial services preferred.
  • Provides technical system support for automated financial systems, user support for installed systems or technical support to financial processes requiring an understanding of the functions and operations and the automated systems that support these operations. Typical work involves analyzing transaction errors and assisting functional users in correcting these errors.
  • Relevant professional experience with mainframe, web based or client-server technologies and experience performing business systems analysis; experience performing the analysis of technical and financial tasks; working independently or as part of a team. Ability to analyze data, accounting and payment records, reports and obtain the necessary information to correct problems.
  • Excel proficiency
Preferred Skills, but not Required
  • Personnel must possess a strong attention to detail, top-notch customer service skills, flexibility, works independently, strong research skills, team-player, organizational, multi-tasking, customer service, oral and written communication skills.
  • Experience working in high-volume, payroll environments is preferred.
Our most Successful Employees in this Position Demonstrate:
  • Curiosity
  • Collaborates well
  • Analytical
  • Research oriented
Job Responsibilities
  • Primary responsibilities are T&A reporting, pay calculation, individual leave accounts, allotments of pay, and other individual pay matters for those paid under local compensation plans at serviced-posts. Specific Duties include, but are not limited to the following:
  • Supports and promotes the CGFS quality policy and establishes, maintains and updates required QMS records for all assigned posts (e.g., country specifics).
  • Demonstrates a comprehension of all applicable metrics and their performance measures and status.
  • Participates in the development of QWI, forms, and reference documents within the LE QMS.
  • Adheres to LE policies to ensure that only current and approved QWIs are utilized to conduct LE Payroll functional activities and ensures that nonconformities do not occur in employee's area of responsibility
  • Proactive in continuously monitoring, developing, documenting, and implementing continuous improvements.
  • Establishes and maintains master payroll records for individual employees in assigned countries in both the Locally Employed Payroll system and the LE Payroll document imaging system (DIS) according to established policies and timetables.
  • In accordance with (IAW) Directorate policies, receives information on employees by various means, verifies authenticity and conformance with local compensation plan guidelines and office functional procedures, performs all necessary calculations, adjusts, and verifies system acceptance through payroll projections.
  • Ensures effective and timely customer service as well as facilitate vigilant internal controls, each pay period, all documents, actions, and adjustments received by the second Tuesday of the current pay period should be successfully processed in both payroll systems IAW Directorate policies.
  • Timely processing (for LE payroll system and DIS) in the proper sequence is essential to the control and integrity of the payroll cycle.
  • Fully utilize the system acceptance process for every applicable transaction.
  • Tracks incoming Time and Attendance (T&A) for assigned posts and ensures the proper files are successfully monitored, transmitted, uploaded, and processed in the Locally Employed Payroll system according to established timelines and requirements.
  • Audits, corrects, and maintains report documentation for (T&A) files for assigned posts. Executes audit and correction tasks IAW established timelines and requirements.
  • Contacts posts to resolve timeliness and/or content issues regarding missing, late, or inaccurate (T&A) submissions. In these cases, success and extent of resolution is determined by requirements IAW Directorate policies.
  • Required to learn, understand, and operate all Locally Employed Payroll systems, functional procedures, and Directorate policies. Takes initiative to investigate and comprehend post compensation and leave plans and research plans to resolve concerns.
  • Accurately and timely calculates and processes severance and termination/final payments in accordance with post compensation plans and Directorate policies.
  • Main point of contact with the post payroll and personnel liaison(s) to resolve Locally Employed employee pay/personnel issues. Timely and completely resolves and responds to internal and external inquiries concerning payroll issues. Resolutions are prompt, courteous, and complete IAW with Directorate policies.


Software Systems Utilized
GFACS (Global Foreign Affairs Compensation System), Microsoft Office, LE Payroll System and CGFS Document Imaging System (DIS) & Cable Xpress

Work Schedule and Location

The contractor employee will work an 8-hour shift between the hours of 6:15 am to 6:00 pm with a non-compensated 45-minute lunch (policies vary between departments). Additional hours may be required and must be authorized by your Manager and DoS Management.

To be hired, the candidate must reside in the state of South Carolina. Initially, this job requires on-site presence at the Charleston DoS offices, and after initial onboarding, training, and performance milestones, partial telework can be approved for your work flexibility.

This position supports a government contract and is subject to the government agency rules and management.

Haynes, Inc is an Equal Opportunity Employer. We do not discriminate against any employee or applicant for employment because of race, color, religion, gender, national origin, age, marital status, disability, veteran status, sexual orientation, or other protected status in any of the terms or conditions of employment.