Benefits and Payroll Specialist
4 weeks ago
We are seeking a highly organized and detail-oriented Benefits and Payroll Specialist to join our team at City National Bank of WV. The successful candidate will provide administrative support to the Benefits and Payroll Departments, with a focus on leave administration and timekeeping.
Key Responsibilities- Process all leave of absence (LOA) and accommodation requests
- Administer FMLA and City Leave, including determining eligibility, sending and tracking required forms, and communicating with payroll, benefits, employees, managers, and HR representatives
- Maintain employee records in HRIS software through accurate and timely processing of leave case management and notify the Help Desk and payroll when leaves begin and end
- Track, bill, and collect insurance premiums from employees on leave when premiums are not deducted through payroll
- Send claims funding requests to Accounting each Wednesday, notify the Benefits Assistance Corporation and Benefits Manager when complete, and save files with information for future reference
- Make deposits of check payments received from our medical TPA for COBRA, reinsurance, and refunds and employees on leave
- Administer workers' compensation programs, receive and track employee accident reports, send claims to workers' compensation carriers in a timely manner, communicate with employees and workers' compensation carriers to clarify/answer questions as needed, and file OSHA annual reports
- Participate in annual workers' compensation audits
- Provide annual budget reports for workers' compensation premiums
- Send proper forms to employees requesting AIB and/or tuition loan forgiveness, forward information received to the Benefits Manager for approval for payment, and follow up with employees to obtain grades at the end of each semester
- Prepare short-term disability pay information for disability carriers for employees beginning leave
- Take minutes of quarterly health and welfare and 401(k) committee meetings
- Maintain employee benefit files in HRIS software
- Cross-train for E-Time
- Assist employees with benefits and payroll questions and concerns, direct them to appropriate resources as applicable
- Assist with annual benefits open enrollment
- Assist with gathering data for auditors for health and welfare plans and retirement plans
- Organize flu shot visits for the Operations Center annually
- Maintain the highest level of confidentiality in all employee matters
- Verify 401(k) deduction changes from record keepers match deductions imported to HRIS
- Serve as a backup to the Benefits Manager & Payroll Specialist II
- Make photocopies, mail, scan, and email documents, and perform other clerical functions
- Serve as a backup to the Benefits Manager & Payroll Specialist II
- Verify 401(k) deduction changes from record keepers match deductions imported to HRIS
- Maintain the highest level of confidentiality in all employee matters
- Organize flu shot visits for the Operations Center annually
- Assist with gathering data for auditors for health and welfare plans and retirement plans
- Assist with annual benefits open enrollment
- Assist employees with benefits and payroll questions and concerns, direct them to appropriate resources as applicable
- Cross-train for E-Time
- Maintain employee benefit files in HRIS software
- Take minutes of quarterly health and welfare and 401(k) committee meetings
- Prepare short-term disability pay information for disability carriers for employees beginning leave
- Send proper forms to employees requesting AIB and/or tuition loan forgiveness, forward information received to the Benefits Manager for approval for payment, and follow up with employees to obtain grades at the end of each semester
- Provide annual budget reports for workers' compensation premiums
- Participate in annual workers' compensation audits
- Administer workers' compensation programs, receive and track employee accident reports, send claims to workers' compensation carriers in a timely manner, communicate with employees and workers' compensation carriers to clarify/answer questions as needed, and file OSHA annual reports
- Make deposits of check payments received from our medical TPA for COBRA, reinsurance, and refunds and employees on leave
- Send claims funding requests to Accounting each Wednesday, notify the Benefits Assistance Corporation and Benefits Manager when complete, and save files with information for future reference
- Track, bill, and collect insurance premiums from employees on leave when premiums are not deducted through payroll
- Maintain employee records in HRIS software through accurate and timely processing of leave case management and notify the Help Desk and payroll when leaves begin and end
- Administer FMLA and City Leave, including determining eligibility, sending and tracking required forms, and communicating with payroll, benefits, employees, managers, and HR representatives
Requirements
- High School Diploma or equivalent; job-related Certificate or Degree preferred
- One to three years of employee benefits experience required; experience in an HRIS environment preferred
- One to three years of payroll experience in HRIS/Payroll software required; experience with current HRIS/Payroll provider (ADP) preferred
- Work is generally performed indoors in environmentally controlled conditions
- Typically the employee may sit to perform the work. However, there may be some standing, walking, bending, and carrying of light items in the course of the work
- Reasonable accommodations may be provided to enable individuals with disabilities to perform the essential functions
- Typically the employee may sit to perform the work. However, there may be some standing, walking, bending, and carrying of light items in the course of the work
- Work is generally performed indoors in environmentally controlled conditions
- One to three years of payroll experience in HRIS/Payroll software required; experience with current HRIS/Payroll provider (ADP) preferred
- One to three years of employee benefits experience required; experience in an HRIS environment preferred
Critical Skills / Expertise
- Ability to relate well to others
- Excellent written and oral communication skills
- High level of interpersonal skills to handle sensitive and confidential situations
- Some analytical ability is required in order to gather and summarize data for reports and find solutions to various administrative problems
- Strong numeracy skills
- Ability to start and maintain projects with little supervision
- Ability to make determinations on LOA requests and summarize data for reports and find solutions to various administrative issues
- Strong organizational skills and ability to prioritize multiple tasks to meet deadlines
- Strong attention to detail
- Regular and reliable attendance is required
- Strong attention to detail
- Strong organizational skills and ability to prioritize multiple tasks to meet deadlines
- Ability to make determinations on LOA requests and summarize data for reports and find solutions to various administrative issues
- Ability to start and maintain projects with little supervision
- Strong numeracy skills
- Some analytical ability is required in order to gather and summarize data for reports and find solutions to various administrative problems
- High level of interpersonal skills to handle sensitive and confidential situations
- Excellent written and oral communication skills
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