Administrative Assistant

1 week ago


Beverly Hills, United States Medwin Insurance Agency Inc Full time

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will provide essential support to ensure the smooth operation of our office, handling a variety of administrative tasks and assisting team members as needed.

**Key Responsibilities:**

- Manage daily office operations, including answering phones, managing emails, and scheduling appointments.

- Prepare and maintain documents, reports, and correspondence.

- Assist with the coordination of meetings, including booking meeting rooms and preparing materials.

- Handle incoming and outgoing mail and packages.

- Maintain office supplies inventory and order new materials as needed.

- Support team members with travel arrangements, expense reports, and other logistical tasks.

- Assist in the preparation of presentations, spreadsheets, and other documents.

- Perform data entry and maintain accurate records in company databases.

- Greet and assist visitors in a professional and courteous manner.

- Perform other related duties as assigned.

**Qualifications:**

- High school diploma or equivalent; associate's degree or higher preferred.

- 1-3 years of experience in an administrative role.

- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

- Strong organizational and time management skills.

- Excellent verbal and written communication skills.

- Ability to handle multiple tasks and prioritize effectively.

- Strong attention to detail and problem-solving abilities.

- Professional demeanor and ability to work well in a team environment.

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