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Finance Officer

2 months ago

Albuquerque, United States Danish Refugee Council Full time

Overall purpose of the role:

Under the supervision of the Finance Specialist and Finance Coordinator, the Finance Officer in Maiduguri, assisted by a Finance Assistant, will be in charge of the daily finance and accounting management of Maiduguri base. The Finance Officer will work on overall financial monitoring and support capacity building for Maiduguri office and partners and to practice rigorous financial control mechanism and archiving System. He/she will make sure that financial procedures, policies, and requirements are implemented in compliance with DRC and Donors and to contribute to the achievement of DRC goals and vision. Responsibilities and tasks:

Management of the office cash flow include the forecasts. Prepare the bank transfer instructions for suppliers’ payment on time for Maiduguri office. Manage the cash and safe boxes for the cash payment in the office and on the field if required. In relation with the DRC programme and support departments of Adamawa, prepare the monthly cash flow forecast and send it to the finance specialist/Finance Coordinator for compilation. Ensure good relations with financial partners (banks, PFA, etc.). Hold a cash book and update at a daily basis the ERP-Dynamics system adequately Ensures accurately recording of all transactions made by cash or bank, monitors timely receipt and expenditure returns from Program Team and ensures correct data entry and reconciliation in the Cash book and Dynamics. Manages daily operation in the area of accounting system which is in line with DRC and Donor’s requirements and ensures the records or entries are up to date in the cash books and Dynamics. Complies with Finance and Procurement guidelines when dealing with any transactions. Check the justification of operational advances before making payment and ensure of the settlement in a reasonable time. Check and control the elements of accounting packages, including the consistency between cash books and Dynamics entries, physical counting, and balances; Proceed to the monthly closure of accounting: physical counting, editing of accounting documents (cover sheets), verification of supporting documents; Stamp monthly the invoices with the donor stamp and/or the stamp “paid”; Ensures proper financial documentation in Maiduguri office. Management of financial assets and liabilities of the base Records all assets and liabilities in the cash books and Dynamics at Daily basis and follow properly their settlement in Dynamics and the cash book as well. Ensure a monthly reconciliation of all assets/liabilities received from the Headquarter and recorded in Nigeria Legal Entity and especially those of Maiduguri Office. Tax deduction and remittance on time Ensure that the withholding taxes is well calculated, recorded in the Dynamics System and paid at monthly basis. Follow up on the staff statutory and taxes payment at monthly basis and ensure that all receipts are collected and archived. Collect the taxes clearance certificate or credit notes when the payment is done. With support of Finance specialist and/or Finance Coordinator, takes the role of info-sharing to staff and PFAs in relation to HR matters (PAYE, PENSION, NSITF, NHF Payment). Archiving and Audit Management in Maiduguri, Ensure that all the supporting documents are attached per transaction in Dynamics. Ensure that all supporting (Hard copies) are scanned with covers sheet attached and saved on Nigeria Dropbox, hard drives, etc. At monthly basis, ensure that all folders containing finance records from each location are tagged and well arrange in the archive room. Participate in audits preparation/execution (compilation of audit requirements) Provides feedback and enhances internal controls to satisfy audit requirements; takes part of providing data and records during the audit process; reports immediately on irregular spending to Finance specialist or Finance Coordinator as deemed appropriate. Other supports required for this position

. Provide technical support to the program/Support team of Yola base and other bases if required; Takes part of regular staff meeting and respects to the weekly task report in line with performance management. Experience and technical competencies:

Experience working in international Non-Governmental (INGO) with a background in Audit and compliance management is considered as an asset. A minimum of 2 years of relevant professional experience in general accounting, finance, and Administration experience is needed Ability to work closely and effectively in a team to achieve work priorities and objectives. Ability to work with ERP-Dynamics will be an appreciated advantage. Enthusiasm as a team player, who is flexible, always ready to take on new challenges and drives for results in a dynamic environment Ability to plan, organize, prioritize, and deliver under pressure. Ability to provide technical guidance and advise especially to non-finance colleague. A Good Knowledge of Microsoft Office (Excel, Word, Etc.) is considerable. Education:

Degrees preferably supplemented by technical or university courses related to Finance, Accounting, administration. Languages:

Fluency in written and spoken English. The knowledge of local Language is also an asset. We offer

Contract length: 12 months with the possibility of extension Level: NM-H Step 1 General Regulations:

The employee shall follow DRC instructions on safety, confidentiality and ethical guidelines, including the Code of Conduct and the Humanitarian Accountability Framework Employee should not engage in any other paid activity during the DRC contract period without prior authorization Employee should not engage in any activity that could harm DRC or the implementation of any project during the DRC contract period Employee should not give interviews to the media or publish project-related photos or other material without prior authorization Employee shall return all borrowed equipment for the project to DRC after the end of the contract period or upon request. Application Process

All applicants must send a cover letter and an updated CV (no longer than four pages). Both must be in English. DRC provides equal opportunity in employment and prohibits discrimination in employment on the basis of race, sex, color, religion, sexual orientation, age, marital status or disability. DRC encourages all applicants to apply and does not practice any discrimination in any recruitment process. Applications submitted after the closing date will not be considered. Due to the urgency of the position, DRC has the right to recruit a candidate who matches the required profile before the above deadline Deadline:

Applications close on the 24th of July 2024 at midnight (GMT time) Note:

Applications will be reviewed on rolling bases due to the urgency, therefore a candidate who closely meets the requirements may be selected before the above deadline. Only short-listed applicants will be invited. For general information about the Danish Refugee Council, please consult:

www.drc.dk Founded in 1956, DRC Danish Refugee Council is Denmark’s largest, and a leading international NGO. We have continuously been ranked as one of the best NGOs in the world - and are one of the few with a specific expertise in forced displacement. In over 40 countries, we protect, advocate and build sustainable futures for refugees and other displacement-affected people and communities. By working in DRC, you will be joining a global workforce of around 8000 employees. We pride ourselves on our: Professionalism, impact & expertise Humanitarian approach & the work we do Purpose, meaningfulness & own contribution Culture, values & strong leadership DRC’s capacity to ensure the protection of and assistance to refugees, IDP’s and other persons of concern depends on the ability of our staff to uphold and promote

the highest standards of ethical and professional conduct

in relation DRC’s values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment. DRC conducts thorough and comprehensive background checks as part of the recruitment process. Danish Refugee Council is an equal opportunity employer

and we consider all applicants regardless of race, age, ability, ethnicity, nationality, religion, gender identity, sexual orientation, or marital status. We have a strong ambition to further enhance the diversity of our workforce and our

goal is to achieve 50% gender balance and at least 50% representation of national staff in management roles. We acknowledge the importance of fostering a diverse and inclusive team to successfully achieve our organizational goals and positively impact the communities we serve.

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