Grants Management Specialist

3 weeks ago

Washington, United States ASPEN OF DC INC Full time

Job DetailsLevelExperiencedJob LocationDC - Washington, DCPosition TypeContractorEducation Level4 Year DegreeSalary Range$45.00 - $50.00 HourlyJob ShiftDayDescriptionGrants Management Specialist III Job Summary:This position is located in the District of Columbia's Department of Health (DC Health), Community Health Administration (CHA), Health Care Access Bureau (HCAB), Immunization Division. CHA promotes healthy behaviors and healthy environments to improve health outcomes and reduce disparities in the leading causes of mortality and morbidity in the District. CHA focuses on population health strategies to prevent and control cancer, chronic disease, and vaccine preventable diseases; promote nutrition and physical fitness; ensure access to quality health care services; and support the health and well-being of families across the lifespan. CHA's approach targets the behavioral, clinical, and social determinants of health through evidence-based programs, policy, and systems changes.The Immunization Division focuses on population health strategies to prevent and control vaccine preventable diseases.This position will support the Immunization Division Chief with grants management and procurement related to existing internal and external funding opportunities. In addition, this position will support identifying and applying to new funding opportunities. As a member of the team, the employee will cultivate relationships with agency financial officers and administration leadership to improve the service delivery in the community.DUTIES AND RESPONSIBILITIESFunctional Accountabilities•The Grants Manager III shall ensure compliance with the rules and regulations administered by the grantor; oversee special audits conducted by grantor.•Perform functions of financial administration and reporting to include, but not limited to: preparation and timely submission of grant applications and reports, development and adjustment of associated budgets, coordination of budgeted funds, screening and processing requests for expenditures and ensuring the timely application for reimbursement from the District or Federal Government.•Serve as a liaison with principals and other departments on issues regarding grants. Monitor interventions and programs funded by grants to ensure compliance with grantor guidelines.•Assign certain grants and/or related responsibilities to individual budget analysts and coordinate their activities related to the grants assigned. Assist in evaluating the fiscal administration of grant programs. Oversee the preparation and timely submission of grant applications, application amendments, and budget transfers.•Monitor, input, review, and approve federal grant data in the District's Grant management system. Coordinate and supervise staffing levels related to grants and how grants are entered into the Programs Management System.•Work collaboratively with institutional grant personnel to ensure compliance with all grants and funding regulations by the District and federal agencies and perform related work as required.•Support other Immunization Division projects as assigned. Strategic Assistance:•Provide input and recommendations about the program budgets and develop tools to monitor and report. Internal Communication and Collaboration:•Serve as a resource for Division Chief.•Prepare correspondence, memoranda, and reports to provide support for departmental activities, and funding applications.•Coordinate meetings as assigned with key individuals to promote vaccination programs.SUPERVISORY CONTROLSWork under the direct supervision of a manager who outlines assignments and priorities. The incumbent exercises considerable independent judgment in completing assignments. The incumbent consults with the assigned manager on matters having major office, administration, departmental or operational impact. Work is reviewed through measured achievements of assigned performance goals and objectives, adherence to governing directives, policies, procedures.GUIDELINESGuidelines of the position include, but are not limited to, written departmental policies, procedures and protocols established by the CDC and DC Health, the provisions of grants and contracts or provider agreements between the District and community based service providers, Federal and District laws and regulations. Independent judgment is used to interpret and determine the most appropriate guide. However, the incumbent may make adaptations to cover new and unusual situations.SCOPE AND EFFECTThe work involves the application of system analysis techniques to a broad range of health programs and services in a large complex public health agency. These services generally are characterized by demands resulting from policy changes, health care staff shortages, fiscal constraints and uninterrupted delivery of health care services. The work directly affects the efficiency and effectiveness of the overall public health program services.PERSONAL CONTACTFrequent contacts are with managers, program staff, and administrators in the agency.PURPOSE OF CONTACTSThe purpose of these contacts is to provide reports, exchange and clarify information, resolve problems, and provide program advice and services.PHYSICAL DEMANDSThe work is primarily sedentary.WORK ENVIRONMENTWork is performed in a hybrid, sometimes in-person, sometimes remotely. In office settings are adequately lighted, heated, and ventilated. The tour of duty for this position is Monday - Friday, 8:30 am - 5:00 pm (flexibility is available in final determination of work hours). The performance period will be from the date of award through December 31, 2024 (there may be an opportunity to continue services past the end of the year if funding allows)QualificationsEDUCATION/EXPERIENCEBachelor's degree in Finance, or equivalent experience in a related field (Required).Minimum Work Experience3-5 years related and progressive experience (Required)Required Licenses and Certifications: NoneRequired Skills/Knowledge•Exceptional interpersonal skills, self direction, and flexibility, and ability to coordinate multiple tasks.•Must possess analytical/assessment, cultural competency and communication skills.•Ability to interact effectively with internal and external stakeholders.•Ability to effectively work across multiple workflows and collaborate across different teams/projects

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