Grants Management Specialist

2 weeks ago

Washington, United States Mayor's Office of Talent and Appointments (MOTA) Full time
Job DescriptionJob Description

Grants Management Specialist

Open: May 2, 2024

Close: Open Until Filled

Grade: ES-5 ($71,578.83)

Current District of Columbia residents will receive priority and advanced preference for screening and interviews.

This position is located in the Mayor’s Office on Volunteerism (ServeDC), which is the District of Columbia Government agency dedicated to promoting service as an innovative, sustainable solution to pressing social challenges.  Serve DC engages District communities by building partnerships and organizational capacity, leading local and national volunteer and service initiatives, and providing and promoting meaningful service opportunities. Serve DC supports communities across the District through federal grant funds from the Corporation for National and Community Service(CNCS) and the US Department of Homeland Security (DHS).

This position functions as the Grants Management Specialist, responsible for participating in the overall management and coordination of grants and programmatic activities supported by the agency.  In cooperation with the Director and Deputy Director, designs and maintains a financial and grants management system including writing policies and procedures and a fiscal manual for use by programs. 

MAJOR DUTIES

  • Oversees the budgeting, purchasing, supply management, operational and personnel functions of the office. Establishes and maintains financial, grants managements and other administrative records.
  • Works with program staff to assist sub-grantees in modifying budgets as necessary ensuring such modifications are in compliance with state and federal guidelines. Works with program staff to review, critique, and make reimbursement recommendations regarding sub-grantee requests for funds ensuring that payments are executed according to state and federal guidelines.
  • Provides the training and technical assistance to the Commission, staff members, sub-grantees, and potential applicants regarding budget development and financial management.
  • Conducts, in concert with program staff, in semi-annual assessments of the sub-grantees’ financial management practices providing recommendations to assure quality, and continuous improvements in systems.
  • In cooperation with the Office of Finance and Resource Management, prepares comprehensive fiscal reports, as requested; provides evaluations and analysis; and coordinates the preparation of financial reports to the Corporation for National and Community Service.
  • Researches current rules, regulations and guidelines as related to federal grant management and maintenance of effective financial management systems.
  • Directs multiple projects, and coordinates activities of numerous and diverse financial/accounting services. Identifies emerging financial, operational and policy issues, and advises the Director of cost-effective resolutions.
  • Performs other related duties as assigned.

KNOWLEDGE REQUIRED BY THE POSITION

  •  Expert knowledge of legislation, regulations, and provisions of Federal and District law relating to national service and grants management.  
  • Expert knowledge of budget process and federal funding requirements relating to the grants processes.
  • Comprehensive knowledge of analytical and evaluative methods to assess and evaluate policies, program, and issues for decision-making; and to identify potential and existing problem areas.
  • Ability to comprehend multi-faceted problems, and to design appropriate and effective techniques for resolution. Demonstrated skill in determining methodologies, approaches or alternatives used to achieve initiative objectives.
  • Comprehensive knowledge of and experience using the District’s System of Accounting and Reporting. Extensive knowledge of Federal and District guidelines relative to financial management, travel policies and records maintenance.
  • Excellent communication skills in writing, oral presentations, public speaking, and computer literacy (Microsoft Word, Outlook and Power Point). Ability to exercise tact, discretion, and skill in personal relations in dealing with persons at various levels, and groups, especially in public forum.

DOMICILE REQUIREMENT

There is a legal requirement that each new appointee to the Excepted and Executive Service either: (1) be domiciled in the District of Columbia at the time of appointment; or (2) establish District domicile within one hundred eighty (180) days of appointment.  The law also requires that Excepted and Executive Service employees maintain District domicile during the period of the appointment.  Failure to maintain District domicile during the period of the appointment will result in forfeiture of employment.

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