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Event Coordinator

2 months ago

Dallas, United States Jesuit College Preparatory School of Dallas Full time

Reporting to the Director of Events, the Event Coordinator works in conjunction with the entire advancement staff to produce well organized and strongly attended events for various segments of the Jesuit Dallas community. The Event Coordinator is responsible for coordinating and planning all aspects of events and ensuring that events run smoothly. Successful candidates must be a detail-oriented and highly motivated self-starter.

Essential Functions

  • Coordinate with advancement team members and/or School administration to determine event needs.
  • Work with advancement staff and/or School administration to create invite lists, address and send invitations, maintain RSVP lists and create name tags.
  • Manage and maintain budgets for all non-fundraising events.
  • Work with external vendors, including but not limited to catering companies, venues, rentals, and talent.
  • Plan and execute Jesuit Dallas hosted events, including but not limited to layout, set up, seating, dcor and clean up.
  • Attend and manage events, overseeing the program timelines and service.
  • Compile timely recap and statistics for each event.
  • Coordinate special projects and other duties as assigned by the Director of Events and School administration.
Qualifications
  • High school diploma required; bachelor's or advanced degree from an accredited university preferred.
  • Professional experience leading, planning, and coordinating events.
  • Commitment to excellence and the ability to work effectively with many different constituencies.
  • Demonstrates integrity, drive, vision, and comprehensive communication skills.
  • Experience in volunteer leadership roles with an ability to effectively oversee a volunteer workforce.
  • Ability to effectively manage multiple priorities, functions, and activities.
  • Ability to maintain a flexible work schedule, including event activity during nights and weekends.
  • Working knowledge of Microsoft Office Suite on a PC, including outlook, word processing, spreadsheet, and accounting systems.
  • Familiarity with Blackbaud Raiser's Edge, OneCause, and Square software preferred.
  • Ability to multi-task as well as work in a dynamic and sometimes stressful environment is essential.
Physical Requirements and Work Environment
  • Generally works in standard office conditions and climate.
  • May work at a desk and computer for extended periods of time.
  • Physical demands include moving reams of paper and supplies, coolers with food and beverage, and other light office management and organization needs.
Jesuit Dallas Mission Statement
Jesuit College Preparatory School of Dallas offers young men an excellent Catholic education in the classical Jesuit tradition with the purpose of forming a community of men with high moral principles and service to others.

Interested candidates must submit a cover letter and resume for consideration.

Questions about the position should be directed to kfino@jesuitcp.org or psayers@jesuitcp.org.