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Financial Ops Specialist
3 months ago
ESSENTIAL FUNCTIONS: Communication Skills Effectively articulates and communicates with Senior level management. Calls out issues to Manager and works with Manager to resolve. Maintains a customer service demeanor. Resourceful Trouble shoots some systematic issues. Time Management Adheres to deadlines and advises when assistance is needed to meet deadlines. Record-keeping Organizes and maintains accurate financial records for auditing, reporting, and reference purposes. Process Optimization Identifies inefficiencies in financial processes and proposes improvements, automation, and streamlining measures to enhance efficiency and reduce costs.
JOB DUTIES/RESPONSIBILITIES: *For Specialty functions, see additional information (if applicable) in the box below. * Time Sheet Corrections (submissions, deletions, approvals, transfers)-Working with client finance to obtain approvals ensuring the process is adhered to. * Running Ad hoc Reports for HR-Timesheet reporting for 3rd party independent contractors. * Supervisor change requests (assigning and setting up time approvers) based on updated information from HR. * Non payroll timesheet entry. * Coding Accounts Payable Invoices ensuring correct GL is coded. * Maintaining the Vantage Inbox by responding to emails that apply in a timely manner and resolving any issues mentioned. * Applies updated employee grades as directed from Manager. * Creates HR Mini Master employee profiles in Vantage for non-payroll employees. * Maintains list of all active non-payroll employees. * Terms Non-Payroll Employees HR Mini Master profile as needed. * Create sand submits freelancers 1000 HRS report for HR dept, identifying freelancers' hours worked over 1000 and flags NYPFL freelancers that met the threshold based on NYC payroll laws. * Assists in Opening non billable general admin job numbers as requested. * Daily Entry of employee grades and submitting role requests to access vantage for employees and freelancers that are new hires.
Salary Range $50,000 to $69,000 Annually
