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Executive Assistant

3 months ago

Philadelphia, United States Clear Employer Services Full time

Clear Employer Services is assisting with the recruiting of an Executive Assistant for a Philadelphia based non-profit organization. The position is a full-time, onsite role supporting the CEO and Executive Leaders in the organization.

The ideal candidate is a high-energy individual with excellent organizational skills, a strong attention to detail and the ability to communicate effectively in both written and verbal communications.

The normal hours for the position are 9am-5pm Monday-Friday. The individual selected for this position will need to have scheduling flexibility to support extended hours and/or weekends as needed.

Responsibilities:

  • Supporting the CEO & the Executive Team
    • Supporting day-to day administrative operations
    • Manage Outlook calendar
    • Support special projects, events, and board of director operations
    • Manage the organization calendar
    • Supervise the administrative assistants
    • Manage office operations and meetings
    • Provide back-up for the reception area
    • Coordinate, budgeting, and ordering of office supplies
    • Coordinate and attend board meetings
Qualifications & Experience:
  • High school diploma or GED required; associate's or bachelor's degree preferred
  • Minimum of 5 years of administrative experience
  • Non-Profit and/or Community Youth Services Experience preferred
Essential Functions and Requirements:
  • Excellent professional oral and written communication skills; fluent in the English language
  • Highly proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook, Teams, and OneNote)
  • Proficient in learning new systems and tools to standardize and automate processes
  • Ability to maintain high-level confidentiality standards on matters of a sensitive and private nature
  • Must be able to travel to multiple locations within the Philadelphia surrounding areas
  • Manage multiple tasks, make decisions, meet deadlines and work under pressure
  • Work effectively with other professionals
  • Ability to promote a sense of urgency within the team for reaching goals
  • Strong follow up skills to ensure deadlines are met and team members are held accountable for achieving results

Our client is an equal opportunity employer with a policy of providing equal employment opportunity, regardless of race, creed, color, gender, age, national origin, ancestry, religion, physical or mental disability, veteran's status, affectional or sexual orientation, gender identity, genetic information, marital status, familial status, domestic or sexual violence victim status, or other classification as required by applicable law

Applicants as well as employees who are or become disabled must be able to perform the essential job
functions either unaided or with reasonable accommodation. The organization shall determine reasonable
accommodation on a case-by-case basis in accordance with applicable law

This posting is a summary of the position and not all-inclusive. You may also be asked to perform other reasonably related duties. The organization reserves the right to review or change the job responsibilities of this position to meet the needs of the organization, as those needs continue to change.