Administrative Assistant

3 days ago

Maywood, United States Trinity Health Full time
Employment Type:
Full timeShift:
Day Shift

Description:

At Loyola, we know you're more than your job. We see you and all your potential. That's why we invest in our people. Flexible scheduling, tuition reimbursement and day one benefits... at Loyola, what's important to you, is important to us. Join our family.

•Benefits from Day One
•Daily Pay
•Career Development
•Tuition Reimbursement
•Referral Rewards

The Administrative Assistant plays a key role in providing comprehensive administrative and secretarial support with a high degree of discretion and independent judgment. This position independently prioritizes tasks delegated by the Department Administrator and supports the Radiology and Medical Imaging department to ensure smooth, efficient operations and maintain a high performing department.

Administrative Support:
  • Answer and screen phone calls, take messages, and direct inquiries appropriately.
  • Serve as the primary administrative support for residency coordinator.
  • Serve as the primary administrative support for assigned group of physicians.
  • Manage calendars and coordinate meetings (in-person or virtual) for assigned physicians.
  • Assist with day of onboarding activities for physicians and radiology staff. Create new hire binders.
  • Assist with Observership and non-colleague process
  • Assist with drafting moonlighting hours for review.
  • Perform data entry and compile information to create reports.
Communication:
  • Draft and edit professional correspondence, announcements, and other written materials.
Record Keeping, Projects, and Event Planning:
  • Preparing and maintaining documents, reports, and presentations as needed for assigned physicians.
  • Plan and execute events, including department CME activities, both on-site and off-site, utilizing available resources effectively.
Budget, Inventory, and Equipment Management:
  • Assist with the preparation of check requisitions, purchase orders, and expense reports.
  • Manage office supply orders and coordinate work orders for department maintenance needs and enter IT tickets as needed.
Training, Mentorship, and Additional Duties:
  • Cross-trained in all administrative areas in the department and serve as a backup resource for secretarial colleagues as needed.
  • Assist with training and mentoring new staff.
  • Perform ad hoc projects and additional tasks as assigned by the Department Administrator.
Requirements:

Minimum Education Required: High School Diploma plus training acquired through work experience or education

Preferred: Administrative or technical background acquired through completion of 2-3 years of college

Minimum Experience:

Required: 3-5 years of previous job-related experience

Preferred: 6-10 years of previous job-related experience

Knowledge, Skills, & Abilities Required:
  • Excellent communication (written and verbal) and interpersonal skills
  • Excellent organization and office coordination skills
  • Exhibit great time management skills
  • Exhibit great to problem solving skills
  • Ability to manage projects with strong attention to detail
  • Intermediate computer skills including experience in Microsoft Office Suite (Outlook, Word, Powerpoint, Excel) and other similar applications.


Pay Range: $17.30 - $26.81 per hour

Actual compensation will fall within the range but may vary based on factors such as experience, qualifications, education, location, licensure, certification requirements, and comparisons to colleagues in similar roles.

Trinity Health Benefits Summary

Our Commitment to Diversity and Inclusion

Trinity Health is one of the largest not-for-profit, Catholic healthcare systems in the nation. Built on the foundation of our Mission and Core Values, we integrate diversity, equity, and inclusion in all that we do. Our colleagues have different lived experiences, customs, abilities, and talents. Together, we become our best selves. A diverse and inclusive workforce provides the most accessible and equitable care for those we serve. Trinity Health is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other status protected by law.

  • Administrative Assistant

    1 month ago

    Maywood, United States Trinity Health Full time

    Employment Type: Full time Shift: Day Shift Description: At Loyola, we know you’re more than your job. We see you and all your potential. That’s why we invest in our people. Flexible scheduling, tuition reimbursement and day one benefits… at Loyola, what’s important to you, is important to us. Join our family. • Benefits from Day One • Daily...

  • Administrative Assistant

    12 hours ago

    Maywood, United States Trinity Health Full time

    Employment Type: Full timeShift: Day Shift Description: At Loyola, we know you're more than your job. We see you and all your potential. That's why we invest in our people. Flexible scheduling, tuition reimbursement and day one benefits... at Loyola, what's important to you, is important to us. Join our family. •Benefits from Day One •Daily Pay •Career...

  • Healthcare Administrative Assistant

    1 week ago

    Maywood, New Jersey, United States Everyday Urgent Care Llc Full time

    Job OverviewEveryday Urgent Care LLC is seeking a skilled Medical Receptionist to provide exceptional patient care and support our healthcare team.Key ResponsibilitiesProvide a warm and welcoming environment for patients, ensuring timely check-in and addressing any concerns.Utilize strong communication skills to answer patient inquiries, schedule...

  • Healthcare Administrative Assistant

    2 weeks ago

    Maywood, New Jersey, United States Everyday Urgent Care Llc Full time

    Job DescriptionWe are seeking a highly motivated and organized Medical Receptionist to join our team at Everyday Urgent Care Llc. As a Medical Receptionist, you will be responsible for providing exceptional patient care and administrative support, ensuring a seamless experience for our patients.Main Accountabilities:Register patients, manage their...

  • Administrative Professional

    2 weeks ago

    Maywood, Illinois, United States OEM AIR COMPRESSOR CORPORATION Full time

    Company OverviewOEM AIR COMPRESSOR CORPORATION is a leading manufacturer of high-quality air compressors. Our team is dedicated to providing excellent customer service and support.We are seeking an Administrative Professional to join our team. This role will be responsible for assisting the flow of office productivity and performing various administrative...

  • Clinical Administrative Assistant

    1 week ago

    Maywood, New Jersey, United States Everyday Urgent Care Llc Full time

    Job DescriptionThis is an exciting opportunity to work as a Medical Assistant at Everyday Urgent Care LLC, where you will have the chance to make a positive impact on patients' lives.What You Will DoProvide exceptional patient care and support.Collaborate with healthcare providers to ensure smooth patient flow.Manage medical records and maintain...

  • Medical Office Administrator

    3 weeks ago

    Maywood, Illinois, United States Trinity Health Full time

    Job DescriptionThis position requires a detail-oriented individual who can manage multiple tasks simultaneously while maintaining a high level of customer service. The Front Desk Service Rep will be responsible for greeting patients, checking them in, collecting demographic information, and verifying insurance details. They will also answer phones, schedule...

  • Highly Skilled Administrative Support Specialist

    1 month ago

    Maywood, Illinois, United States Trinity Health Full time

    Job SummaryWe are seeking a highly skilled and organized Administrative Support Specialist to join our team at Trinity Health. As an integral part of our Radiology and Medical Imaging department, you will provide comprehensive administrative support with a high degree of discretion and independent judgment.Key Responsibilities:Independently prioritize tasks...

  • Healthcare Administrative Assistant

    1 week ago

    Maywood, New Jersey, United States Everyday Urgent Care Llc Full time

    Estimated Salary Range: $40,000 - $60,000 per yearThe ideal candidate will possess strong customer service skills, excellent organizational abilities, and proficiency in basic computer programs such as the Microsoft Office suite. Familiarity with various insurance plans and verification processes is also desired.ResponsibilitiesGreet patients, verify medical...

  • Certified Nursing Assistant

    4 weeks ago

    Maywood, United States Maywood Healthcare & Wellness Centre Full time

    Maywood Healthcare & Wellness Centre - A Certified Nursing Assistant (CNA) is responsible for providing routine nursing care in accordance with established policies and procedures and as may be directed by the Charge Nurse, RN Supervisor, Director of Nurses or Administrator, to assure that the highest degree of quality resident care can be maintained at all...

  • Certified Nursing Assistant

    7 months ago

    Maywood, United States Maywood Healthcare & Wellness Centre Full time

    Maywood Healthcare & Wellness Centre - A Certified Nursing Assistant (CNA) is responsible for providing routine nursing care in accordance with established policies and procedures and as may be directed by the Charge Nurse, RN Supervisor, Director of Nurses or Administrator, to assure that the highest degree of quality resident care can be maintained at all...

  • HIM Support Assistant Clerk

    2 weeks ago

    Maywood, Illinois, United States Trinity Health Corporation Full time

    Responsibilities:Liaison with offsite storage and scanning vendors, as well as perform intermediary functions to facilitate smooth operations.Manage and maintain accuracy and consistency in patient records, ensuring compliance with HIPAA regulations.Analyze and identify duplicates and overlays, perform merges and unmerges, and review the master patient...

  • HIM Support Assistant Clerk

    3 weeks ago

    Maywood, United States Trinity Health Corporation Full time

    Employment Type: Full time Shift: Day Shift Description: Posting Perform a variety of Health Information Management department functions including, but not limited to, liaison roles, record retrieval and processing, identity management and reporting, data integrity, deficiency analysis, tracking and reporting, and performing quality audits. May perform...

  • HIM Support Assistant Clerk

    2 weeks ago

    Maywood, United States Trinity Health Corporation Full time

    Employment Type: Full time Shift: Day Shift Description: Posting Perform a variety of Health Information Management department functions including, but not limited to, liaison roles, record retrieval and processing, identity management and reporting, data integrity, deficiency analysis, tracking and reporting, and performing quality audits. May perform...

  • HIM Support Assistant Clerk

    4 weeks ago

    Maywood, United States Loyola University Health System Full time

    Employment Type:Full timeShift:Day ShiftDescription:Posting Perform a variety of Health Information Management department functions including, but not limited to, liaison roles, record retrieval and processing, identity management and reporting, data integrity, deficiency analysis, tracking and reporting, and performing quality audits. May perform other...

  • HIM Support Assistant Clerk

    3 weeks ago

    Maywood, United States Trinity Health Full time

    **Employment Type:** Full time **Shift:** Day Shift **Description:** Perform a variety of Health Information Management department functions including, but not limited to, liaison roles, record retrieval and processing, identity management and reporting, data integrity, deficiency analysis, tracking and reporting, and performing quality audits. May...

  • HIM Support Assistant Clerk

    4 weeks ago

    Maywood, United States Disability Solutions Full time

    Employment Type:Full timeShift:Day ShiftDescription:Posting Perform a variety of Health Information Management department functions including, but not limited to, liaison roles, record retrieval and processing, identity management and reporting, data integrity, deficiency analysis, tracking and reporting, and performing quality audits. May perform other...

  • HIM Support Assistant Clerk

    4 weeks ago

    Maywood, United States Loyola University Health System Full time

    Job DescriptionEmployment Type:Full timeShift:Day ShiftDescription:Posting Perform a variety of Health Information Management department functions including, but not limited to, liaison roles, record retrieval and processing, identity management and reporting, data integrity, deficiency analysis, tracking and reporting, and performing quality audits. May...

  • HIM Support Assistant Clerk

    3 weeks ago

    Maywood, United States Trinity Health Full time

    **Employment Type:** Full time **Shift:** Day Shift **Description:** **Posting** Perform a variety of Health Information Management department functions including, but not limited to, liaison roles, record retrieval and processing, identity management and reporting, data integrity, deficiency analysis, tracking and reporting, and performing quality...

  • HIM Support Assistant Clerk

    1 week ago

    Maywood, United States Loyola University Health System Full time

    Employment Type:Full timeShift:Day ShiftDescription:Posting Perform a variety of Health Information Management department functions including, but not limited to, liaison roles, record retrieval and processing, identity management and reporting, data integrity, deficiency analysis, tracking and reporting, and performing quality audits. May perform other...