Administrative Assistant

2 weeks ago

Maywood, United States Trinity Health Full time

Employment Type:

Full time

Shift:

Day Shift

Description:

At Loyola, we know you’re more than your job. We see you and all your potential. That’s why we invest in our people. Flexible scheduling, tuition reimbursement and day one benefits… at Loyola, what’s important to you, is important to us. Join our family.

• Benefits from Day One

• Daily Pay

• Career Development

• Tuition Reimbursement

• Referral Rewards

The Administrative Assistant plays a key role in providing comprehensive administrative and secretarial support with a high degree of discretion and independent judgment. This position independently prioritizes tasks delegated by the Department Administrator and supports the Radiology and Medical Imaging department to ensure smooth, efficient operations and maintain a high performing department.

Administrative Support:

  • Answer and screen phone calls, take messages, and direct inquiries appropriately.

  • Serve as the primary administrative support for residency coordinator.

  • Serve as the primary administrative support for assigned group of physicians.

  • ​Manage calendars and coordinate meetings(in-person or virtual)for assigned physicians.

  • Assist with day of onboarding activities for physicians and radiology staff. Create new hire binders.

  • Assist with Observership and non-colleague process

  • Assist with drafting moonlighting hours for review.

  • Perform data entry and compile information to create reports.

Communication:

  • Draft and edit professional correspondence, announcements, and other written materials.

Record Keeping, Projects, and Event Planning:

  • Preparing and maintaining documents, reports, and presentations as needed for assigned physicians.

  • Plan and execute events, including department CME activities, both on-site and off-site, utilizing available resources effectively.

Budget, Inventory, and Equipment Management:

  • Assist with the preparation of check requisitions, purchase orders, and expense reports.

  • Manage office supply orders and coordinate work orders for department maintenance needs and enter IT tickets as needed.

Training, Mentorship, and Additional Duties:

  • Cross-trained in all administrative areas in the department and serve as a backup resource for secretarial colleagues as needed.

  • Assist with training and mentoring new staff.

  • Perform ad hoc projects and additionaltasks as assigned by the Department Administrator.

Requirements:

Minimum Education Required : High School Diploma plus training acquired through work experience or education

Preferred: Administrative or technical background acquired through completion of 2-3 years of college

Minimum Experience:

Required: 3-5 years of previous job-related experience

Preferred: 6-10 years of previous job-related experience

Knowledge, Skills, & Abilities Required:

  • Excellent communication (written and verbal) and interpersonal skills

  • Excellent organization and office coordination skills

  • Exhibit great time management skills

  • Exhibit great to problem solving skills

  • Ability to manage projects with strong attention to detail

  • Intermediate computer skills including experience in Microsoft Office Suite (Outlook, Word, Powerpoint, Excel) and other similar applications.

Our Commitment to Diversity and Inclusion

Trinity Health is one of the largest not-for-profit, Catholic healthcare systems in the nation. Built on the foundation of our Mission and Core Values, we integrate diversity, equity, and inclusion in all that we do. Our colleagues have different lived experiences, customs, abilities, and talents. Together, we become our best selves. A diverse and inclusive workforce provides the most accessible and equitable care for those we serve. Trinity Health is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other status protected by law.

Our Commitment to Diversity and Inclusion

Trinity Health is a family of 115,000 colleagues and nearly 26,000 physicians and clinicians across 25 states. Because we serve diverse populations, our colleagues are trained to recognize the cultural beliefs, values, traditions, language preferences, and health practices of the communities that we serve and to apply that knowledge to produce positive health outcomes. We also recognize that each of us has a different way of thinking and perceiving our world and that these differences often lead to innovative solutions.

Our dedication to diversity includes a unified workforce (through training and education, recruitment, retention, and development), commitment and accountability, communication, community partnerships, and supplier diversity.

EOE including disability/veteran

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