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Production Administrator
1 month ago
At BI WORLDWIDE, we are committed to creating belongingness, where D&I is a priority. We invite you to join us as we continue to expand our culture of inclusivity, collaboration, and authenticity together.
Our Meetings & Shows team is seeking interest for a talented Production Administrator - Live Events to support their off-site and freelance staff with corporate meetings, events and shows.
Responsibilities:
- Support field staff and freelance team
- Organize workflows to meet BIW specifications and deadlines
- Oversee project costs as developed by the Producer, and process financials
- Interface with BIW accounting -- PO requests, SIFs, invoices
- Anticipate bottlenecks, identify risks, and escalate issues
- Ensure compliant use of branding and templates
- Manage production and crew travel
- Manage all insurance and COI needs
- Archive final documents and media files
- Department Support
- Database management
- Facilitate & Manage CR requests
- Manage ASCAP licensing
- Promote process improvement
- TCSI's submissions to clients after each show
- Manage award Submissions
- Maintain and modify department templates
- Manage project archive folders
- Onboard new department hires
Requirements and Skills:
- Excellent interaction skills with strong leaders
- Proven experience as an events production manager
- Adept in financial accounting and budgeting
- Outstanding communication ability
- Ability to handle multiple projects under tight deadlines
- Excellent organizational and leaderships skills
- Proactive and resourceful
- Attention to detail
- Strong decision-making skills and a results-driven approach
- Strong proficiency in MS Office, OneDrive, SharePoint
- Minimal travel
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