Production Administrator

Found in: beBee S US - 2 weeks ago

Edina, United States BI Worldwide Full time

At BI WORLDWIDE, we are committed to creating belongingness, where D&I is a priority. We invite you to join us as we continue to expand our culture of inclusivity, collaboration, and authenticity together.

Our Meetings & Shows team is seeking interest for a talented Production Administrator - Live Events to support their off-site and freelance staff with corporate meetings, events and shows.

Responsibilities:

  • Support field staff and freelance team
    • Organize workflows to meet BIW specifications and deadlines
    • Oversee project costs as developed by the Producer, and process financials
    • Interface with BIW accounting -- PO requests, SIFs, invoices
    • Anticipate bottlenecks, identify risks, and escalate issues
    • Ensure compliant use of branding and templates
    • Manage production and crew travel
    • Manage all insurance and COI needs
    • Archive final documents and media files
  • Department Support
    • Database management
    • Facilitate & Manage CR requests
    • Manage ASCAP licensing
    • Promote process improvement
    • TCSI's submissions to clients after each show
    • Manage award Submissions
    • Maintain and modify department templates
    • Manage project archive folders
    • Onboard new department hires

Requirements and Skills:

  • Excellent interaction skills with strong leaders
  • Proven experience as an events production manager
  • Adept in financial accounting and budgeting
  • Outstanding communication ability
  • Ability to handle multiple projects under tight deadlines
  • Excellent organizational and leaderships skills
  • Proactive and resourceful
  • Attention to detail
  • Strong decision-making skills and a results-driven approach
  • Strong proficiency in MS Office, OneDrive, SharePoint
  • Minimal travel

Equal Opportunity Employer Minorities/Women/Protected Veterans/Disabled

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