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Training & Partnership Program Assistant - Level 2
3 months ago
Totally Joined For Achieving Collaborative Techniques (TJFACT) is a CVE verified Service Disabled Veteran Owned Small Business (SDVOSB) performance driven professional services government contracting company that provides a broad spectrum of services and solutions to the U.S government agencies and organizations.
About the position:
TJFACT is seeking a Training & Partnership Program Assistant - Level 2 to support the Department of State INL/KM/CET in Washington, DC.
The Assistant shall maintain open, timely, and effective communication with the INL/KM/CET on-site supervisor resulting in a relationship that proactively addresses potential problems with flexible, workable solutions.
Duties and Responsibilities:
Training
- Assists KM/CET's partnership training team in implementing the systems, processes, and procedures for the completion of training efforts by our partners in support of INL assistance programs.
- Provides support to the KM/CET training division by implementing administrative procedures such as: (1) managing the approval process for deploying implementing partners, including completing the IPA packages; (2) arranging travel for deploying partners, as needed; (3) providing logistical support for training classes and training team members; (4) performing file management and data entry; and (5) performing administrative contract management functions.
- Provides support for special events, such as steering committees and partnership events, including scheduling meetings, escorting participants, fulfilling other logistical requirements, etc., including for other training programs within the division.
- Prepares paperwork to assist the grants officer representative for packages effectuating state/local partners' training.
- Drafts memos or other correspondence for the office on training related issues as requested for the front office or others.
- Assists with preparing trip books or briefing materials for office leadership or INL Front Office principals' travel or meetings.
- Conducts research on training or state/local agencies or topics to support the state/local partnership program.
- Assists in the planning and execution of overseas training deployments with INL criminal justice partners, including but not limited to: working with KM subject matter experts to refine partner deployment requirements; communicating with INL Washington and embassy-based staff on all aspects of deployment; drafting, reviewing and coordinating all deployment related paperwork, including obligating documents; working with INL staff to coordinate all logistical aspects of study tours with INL partner agencies; reviewing and monitoring deployment expenditures, including invoices; and working closely with KM staff to monitor and evaluate the partner deployments and study tours to determine impact.
- Drafts and/or reviews INL program documents such as statements of work, terms of reference, budgets, intergovernmental personnel agreements, letters of agreement, interagency agreements, etc. in support of the INL mission.
- Coordinates with SME advisors on state and local partnerships, including working directly with these partners in a liaising role on documents, communications, events, etc.
- Participates in outreach activities with domestic and international criminal justice communities and writes after action and trip reports.
- Arranges travel, including setting up traveler accounts in the Department's travel system, booking flights, and ensuring the flights are ticketed in a timely fashion by working, as necessary, with INL's Executive Office staff and the Department's contract travel agency. Also, processing travel vouchers for travelers once deployment is completed.
- Provides recommendations based on market research to KM staff, INL program offices, embassies and foreign governments on INL processes and procedures for the delivery of U.S. foreign assistance, including KM's partnership program.
- Tracks the status of all U.S. police partnerships and related activities, including all required reports, invoices, payments, intergovernmental agreements (IAAs), intergovernmental personnel agreements (IPAs), Cooperative Agreements, Grants, and other relevant instruments and alerts the officer responsible of action needed or sends timely reminders directly to the partner.
- Enhances the ability of the office to support overall mission requirements through use of database or spreadsheet software; graphics software; and online document management software (e.g., Microsoft SharePoint).
- Maintains all files (electronic and paper) for the partnership training team to ensure consistency with the KM records management schedule and office practices. Ensures files have all pertinent documents and signatures. Maintains and accurately updates file system to enable quick and efficient retrieval of information. Accurately purges files or performs other file disposition actions in accordance with established procedures.
- U.S. Citizenship.
- A Bachelor's degree from an accredited institution.
- Two to four years' experience in relevant field.
- Demonstrated ability to work on projects and issues within overall policy guidelines.
- Demonstrated skilled in oral and written communication, sufficient to draft action and info memos, congressional testimony, press guidance and congressional and general correspondence.
- Knowledge of international narcotics and law enforcement issues.
- Demonstrated ability to communicate effectively orally and in writing on a range of issues. Proficiency in English grammar, punctuation, usage, and style and able to edit in a form suitable for lay audiences.
- Demonstrated ability to provide excellent customer service.
- Demonstrated experience with and knowledge of Department of State programs, mission, and foreign assistance activities.
- Demonstrated skill and ability in managing multiple concurrent activities of varying complexity, including changing priorities and short turn-around times.
- Demonstrated ability to organize tasks and maintain schedules.
- Demonstrated excellent interpersonal skills.
- Demonstrated experience and ability to work and interact with others, including successful track record of working in a team environment.
- Demonstrated proficiency in computer and web-based applications, including Microsoft Office suite and Adobe products.
- Demonstrated strong research skills.
- Demonstrated background in foreign affairs/foreign policy and or/program management.
- Demonstrated knowledge of aspects of international assistance programs and U.S. foreign policy.
- Medical, Vision and Dental Insurance
- 401-K plus match
- Paid Vacation days
- Paid holidays
- Short-Term and Long-Term Disability
- Voluntary Term Life
TJFACT is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, protected veteran status or status as an individual with a disability. EOE/Minority/Female/Disabled/Veteran. We reserve the right to modify or revise the job descriptions in part or in its entirety. Reasonable accommodations will be made in accordance with governing law.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)
