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Executive Legal Secretary
1 month ago
Description
To be considered for an interview, please make sure your application is full in line with the job specs as found below.
Squire Patton Boggsis seeking an experienced Executive Legal Secretary to join our Corporate Practice Group in our Washington, DC office. The ideal candidate will have a minimum of 5 years of corporate legal secretarial experience in a law firm or professional service firm and will be able to work closely with a diverse group of professionals in a fast-paced environment. Specific duties include, but are not limited to the following:
Responsibilities
Compose general correspondence, reports, memoranda, spreadsheets, expense reports, and complex documents that may require advanced word processing skills.
Maintain attorney(s) appointment calendar, meetings, business trips, sensitive client matters, and prepare mailings.
Enter billable time; assist with invoicing matters.
Arrange all travel reservations and prepare all travel expense reports.
Transcribe legal documents, correspondence and reports from rough draft, dictation, ortranscription.
Open new files, requests conflict of interest checks with appropriate department and maintainall clientand general files.
Keep files current and filing up to date for each client/matter.
Conduct periodic review for possible storage of older files; prepare files to be closed.
Assist in an administrative capacity with mergers & acquisitions transactions (prepare closing books, finalize documents, prepare signature pages) and SEC filings (reviewing edgar proofs, finalizing tables).
Prepare powerpoints and presentation materials.
Requirements
Minimum of 5 years of corporate legal secretarial experience in a law firm or professional services environment supporting multiple professionals.
Excellent project management skills, organizational skills, and ability to manage competing priorities.
Ability to prioritize workload in order to meet deadlines; must be able to work effectively in deadline pressured situations.
Must possess a high level of professionalism and interpersonal skills so as to be able to work well with employees at all levelswithin the organization and maintain all information in the strictest of confidence. Required to use tact and diplomacy when dealing with others.
Must have ability to compose documents in the appropriate business style using correct grammar and spelling; ability to communicate clearly using proper grammar and diction over the telephone; ability to proofread typed material for grammatical, typographical, or spelling errors.
Intensive document organization and preparation skills required.
Proficiency in Microsoft Office (Word, PowerPoint, Outlook, Excel), and Adobe Acrobat.
High School diploma or equivalent work experience required.
Minimum typing speed of 70 wpm.
In order to be considered for a position at Squire Patton Boggs, you must formally apply online. We are not accepting third-party submissions at this time.
We offer excellent benefits, competitive compensation, and the opportunity to work in a professional, collaborate work environment.
Squire Patton Boggs is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, national origin, marital status, sexual orientation, gender identity, disability, veteran status, or any other condition protected by applicable law. This non-discrimination policy applies to all aspects of employment.
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