Receptionist / HR Coordinator

3 weeks ago

Miami, United States SFM Services, Inc. Full time
About us

SFM Services is the go-to service company and "one stop source" for all Janitorial, Landscape and Security Guard Service needs. We are the company business owners, property owners, property managers, and municipal governments turn to secure, clean and make their properties look beautiful on the inside and out. We take pride in our thorough reliability, and outstanding customer service. Additionally, we offer on-the-job training, opportunities for career advancement, and referral bonuses

Benefits

  • Eligible for Health, Dental and Vision Insurance.
  • Company paid Life Insurance.
  • Eligible for 401K.
  • PTO (Paid time off)
Schedule:
  • Monday to Friday from 8:00 am to 5:00 pm.
Pay rate:
  • $21.00 per hour.
Position Description

The HR Coordinator/ Receptionist is usually the first impression to SFM's candidates, employees, prospect and clients, and vendors. For this role to be successful, the ideal person for this position would demonstrate enthusiasm for customer service and be resourceful in navigating our internal and external clients in the right direction in a timely manner.

As a member of the Human Resources team, this person also requires a high level of integrity and confidentiality. This position reports to the Human Resources Manager.

Essential Responsibilities:

The list below describes general duties and responsibilities but is not limited to:
  • Welcome all individuals that approach the reception in a friendly and timely manner that transpires SFM's values, while properly documenting each guest in the Lobby Check-in.
  • Maintain a clean and well-presented lobby and common area for all guests including basic organization and restocking of water, candy, etc.
  • Follow company protocol and safety best practices for avoiding fire hazards, ensuring access for authorized guests only, and complying by health protocols.
  • Retain vendor affidavits for release of payments for services rendered.
  • Prepare and send out company mail accordingly and retain records of outgoing mail
  • Coordinate maintenance of the common area printer, stamp machine, and other common area equipment.
  • Assist applicants in completing employment applications.
  • Work with the recruitment team and onboarding clerk to ensure offer letters are reviewed and onboarding is complete for the candidates.
  • Distribute incentive pay (physical checks) to the appropriate company leader and regular pay to employees according to our employee check policy.
  • Ensure pre-hires are processed through the proper onboarding, based on position title/rank and work location.
  • Properly submit client leads through the proper channels.
  • Filter all grievances by collecting the appropriate information and timely referring them to the correct parties.
  • Prepare the monthly birthday and anniversary reports/ flyers and send out birthday cards.
  • Order supplies for the HR department and common areas.
  • Prepare and distribute the monthly employee newsletter.
  • Respond to all employment authorizations according to our company policy.
  • Attend HR monthly meeting to be up to date with the most current company initiatives, recruitment goals, compliance measures, and overall HR metrics.
  • Understand and abide by company policy, personal information (PI), employment, and all other related state and federal laws
Job Requirements:
  • 1+ years of related professional experience.
  • Bilingual (English/ Spanish).
  • Excellent written and verbal communication skills.
  • Excellent organizational skills and time management.
  • Ability to work in a fast-paced environment.
  • Experience with Microsoft Office package.
  • Ability to work on continuous improvement.
  • Proactive attitude that shows anticipatory demeanor.
  • Reliable transportation.
  • Schedule flexibility - While our office hours are 8am-5pm, we may require different hours to be covered.
  • A Bachelor's degree in Human Resource Management is preferred.
  • Experience working in a clerical role is preferred.
  • Experience working in the service industry (preferred).
  • Must pass a pre-employment screening including Level-II Background Check and drug test.
Physical Requirements:
  • Must be able to remain in a stationary position for long periods of time.
  • Constantly operates a computer and other office productivity machinery such as a calculator, copy machine and computer printer.
  • Ability to lift objects up to 20lbs.


You can apply online and at our office located at 7500 NW 74th Ave. Medley, FL 33166.

*SFM Services is an equal opportunity and a drug-free workplace*

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