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Events Assistant
2 months ago
Founded in 1946, the Middle East Institute is the oldest Washington-based institution dedicated solely to the study of the Middle East. It is a non-partisan think tank providing expert policy analysis, educational and professional development services, and a hub for engaging with the region's arts and culture.
Position Title:
Events Assistant
Company:
Middle East Institute
Status:
Part-time, 20-24 hours per week
Location:
On-Site | Washington, DC
Salary Range
: $18.50 - $21.00 hourly
Position Overview:
The Programs and Events Department seeks a highly organized and proactive individual to join the team as an Events Assistant. In this role, you will assist with the administrative and logistical tasks associated with planning events across the Institute’s various departments. The ideal candidate will be adept in multi-tasking, prioritization, and communication. This position will report to the Senior Programs and Events Coordinator.
The responsibilities include, but are not limited to:
Provide administrative support to the Programs and Events department
Oversee events department calendar and scheduling
Assist with record keeping and database maintenance
Keep inventory of supplies and order as necessary
Provide logistical support to the Programs and Events department for a range of events including panels, roundtables, conferences, galas, etc.
Communicate internally with other departments regarding upcoming events
Assist in the creation of event marketing materials
Print and distribute necessary materials for events
Set up and clean up for in-person events
Update and inform staff members of department processes and procedures
Collaborate with team members to support departmental goals and initiatives
Participate in weekly meetings
Contribute ideas regarding events/programming and departmental processes
Qualifications & Requirements:
Bachelor’s degree (preferred but not required) in International Relations, Political Science, Middle East Studies, Event Management or other relevant subject
Minimum of 1-2 years experience (can include internships, fellowships) in an events or administrative position
Exceptional organizational skills with the ability to multitask and manage competing priorities
Strong command of modern technology (MS Office, Google Workspace, Zoom etc.)
Excellent communication skills both written and verbal
[Preferred] Experience with Salesforce or other CRM software
[Preferred] Knowledge of AV system setup
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