Administrative Assistant

2 weeks ago

Waukesha, United States Walbec Group Full time

* Current: Administrative Assistant - Transportation

**Location**

Waukesha, WI

**Administrative Assistant - Transportation**

**Construction Resources Management** | *Waukesha, WI*

Full Time

**Construction Resources Management Inc. a Walbec Group Company**

**Waukesha, WI**

**Administrative Assistant - Transportation** and enjoy a family-focused, progressive culture. Our approach is driven by an involved focus on Safety and efficiency, resulting in us being a leader in the heavy and highway construction industry.

**The Company:**

The Walbec Group of companies is currently in its third generation of family leadership producing high-quality construction materials and delivering unparalleled professional design, engineering, and construction services.

* Recently named a Milwaukee Business Journal 2021 Best Place to Work.

* Associated with many exciting state, municipal, federal, and commercial projects. Check out our website for a complete list of interesting projects.

* Proud Partner of the Green Bay Packers.

**The Position:**

Under the direction of the Safety & Transportation Director and Fleet Safety Manger, the Administrative Assistant - Transportation will perform a variety of traditional administrative functions related to the Companies' licensed vehicle fleet as outlined below. Regular interaction with other departments within the company is required, consisting of Finance, Risk, Shops, HR, and the Manufacturing and Construction Operations. Communication with outside vendors, Department of Motor Vehicles and regulatory agencies is necessary.

Role and Responsibilities

Gather, file, and track fuel and mileage use for International Fuel Taxes (IFTA)

Gather, file, and track mileage use for Heavy Vehicle Usage Taxes (HVUT)

Forecast and adjust Heavy Vehicle Usage Taxes (HVUT) usage based on previous usage

Coordinate with operations to determine ongoing needs for International Registration Plan (IRP)

Maintain and process the annual renewal for International Registration Plan (IRP)

Coordinate with operations to determine licensing on an ongoing basis

Maintain licensing database including filing for; new, lost or stolen plates and or registration

Coordinate employee and equipment of emissions testing requirements

Maintain and track all annual licensing in appropriate database

Maintain files for licensed equipment

Assist & Maintain CDL driver files for new hires & new CDL holders across the companies

Other administrative work (as needed)

Qualifications and Education Requirements

* Prior experience working with Microsoft Windows Software programs including Outlook, Word & Excel

* Prior experience in administrative support and database data entry and extraction

* Strong organizational, communication and follow-up skills

* Proven ability to multi-task in a fast-pace environment and communicate clearly using various mediums is

essential

* Demonstrated communication and interpersonal skill that enable effective working relationships with both

internal and external stakeholders

* Make sound judgement decisions along with the ability to establish and maintain timetables/deadlines while

handling multiple demanding projects.

**The Benefits:**

Team members at the Walbec Group are offered competitive pay and benefits that align with our values while supporting good health and a balanced life now and into the future. Additionally, we offer a range of opportunities for professional development and career growth that help us **all** to be successful.

We have the **usual suspects** like dental, vision, life, flex, EAP, PTO and holidays, but **our** **favorites** are the "no premium medical plan" and HRA contribution (with participation in wellness initiatives), company paid STD and LTD, 401k & profit sharing with company contribution and lastly, robust Walbec training.

**First, because we are committed to a diverse and inclusive culture here at the Walbec Group. Our leadership understands the unique abilities and differences of our team members is what drives our innovation and growth. When you choose Walbec, you'll be welcomed into a supportive environment where all team members feel heard, respected, and valued.**

* Excellent wages and benefits packages.

* Job security in our role as an essential company providing infrastructure services.

* Growth opportunities working alongside and learning from experienced industry professionals.

* Be involved in innovative, cool projects throughout the local area and the state.

* Family-oriented, supportive culture.

**We are an Equal Employment Opportunity (EEO) and Affirmative Action employer and it is our practice to provide equal employment opportunities to all qualified applicants. In addition, it is the policy of the Company to comply with applicable federal, state and local laws governing nondiscrimination in employment in each locality in which the Company has employees. Women and minorities are encouraged to apply**

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