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Corporate Operations Coordinator

2 months ago

Memphis, United States Vaco Full time
The Corporate Coordinator will provide support to the Manager, Corp Operations and Operations team, on issues related to facility and property management, included but not limited to submitting work orders through Facility Operations Management (FOM) or an outside vendor for building repairs and maintenance, monitoring satisfactory completion of work orders, and escalating issues as needed.

ESSENTIAL JOB FUNCTIONS:
  • Oversees national account for shredding services, including set up of services for new offices, office relocations, ordering consoles, and initiates services requests.
  • Reconciles and processes national account invoice for payment.
  • Assists management with space planning initiatives for all on campus buildings, including creating and maintaining seating charts, managing move requests, requesting ITS services to facilitate moves, preparing management reports on space utilization.
  • Provides support services for the opening and closing of regional offices including address changes for corporate accounts including Hi Touch, AAA, and IMEC; working with the marketing department on printing new letterhead, envelopes and business cards; etc.
  • Maintains inventory of standard offices supplies for NEO and ensures supply cabinets are well stocked; includes printing of letterhead, envelopes and maintaining adequate supply of copy paper, pens, pencils, staples, paper clips, etc. Obtains quotes for special supplies, furniture, and/or office equipment as requested.
  • Acts as primary user of Oracle for Operations department. Includes creating purchase orders, inquiring on payment status, resolving supplier issues, set up of new supplier.
  • Processes various invoices for payment. Includes matching invoices with purchase orders and packing slips, and coding for payment.
  • Researches and resolves payment discrepancies.
  • Performs general administrative functions for Operations department, including NEO fleet vehicle schedules, and providing administrative support for Director/Sr Director and Managers.

Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .

Vaco also wants all applicants to know their rights that workplace discrimination is illegal.

By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco LLC and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco") respects your privacy and are committed to providing transparent notice of our policies.

  • California residents may access Vaco's HR Notice at Collection for California Applicants and Employees here.
  • Virginia residents may access our state specific policies here.
  • Residents of all other states may access our policies here.
  • Canadian residents may access our policies in English here and in French here.
  • Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice

Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:

  • the individual's skill sets, experience and training;
  • licensure and certification requirements;
  • office location and other geographic considerations;
  • other business and organizational needs.

With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.