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Human Resources Coordinator

4 months ago

Anchorage, United States ASM Global Full time
POSITION: Human Resources Coordinator

DEPARTMENT: Finance

REPORTS TO: Director of Finance

FLSA STATUS: Non-Exempt

Summary

This position performs all aspects of Human Resource Operations, as well as administration & maintenance of all Facility Benefit Programs, consistent with ASM Global policies.

Essential Duties and Responsibilities
  • Manage all employee information needed to transmit accurate payroll to third party payroll processing entity, to include maintaining all data flies and filing systems: (a) time sheets and tips; (b) new hire Information; (c) rate change; (d) terminations; (e) benefit updates, and other employment master file changes.
  • Verifies accuracy of all employee benefit invoices
  • Track union employees for enrollment, dues, and benefits
  • Able to maintain and troubleshoot electronic timekeeping system.
  • Produce month end reporting and reconciliations.
  • Prepare EEO report on monthly basis.
  • Ensure accurate employee files are maintained on all employees.
  • Understanding of organization department structure to ensure proper employee classification.
  • Maintain Workday/ADP/ABI databases systems
  • Follows ASM Global Human Resources policies to assure compliance with legal requirements and government reporting regulations affecting human resources functions. Maintains compliance with state regulations concerning employment.
  • Administers various Human Resources plans and procedures for all facility personnel.
  • Research local job openings to provide comparison wage information.
  • Recruits, interviews, tests and selects employees to fill vacant positions. Plans and conducts new employee orientations.
  • Coordinates training or trains Managers in interviewing, hiring, terminations, promotions, performance management, performance review, safety, and sexual harassment. Coordinates training or trains employees in ASM Global Customer Service Training.
  • Advises the corporate office of EEOC complaints and other employee relations problems.
  • Responds to inquiries regarding policies, procedures, and programs.
  • Organizes corporate benefits programs such as life, health, dental and disability insurance, vacation, sick leave, leave of absence, and employee assistance. Serves as the COBRA and FMLA Administrator for the facility.
  • Investigates accidents and prepares reports for insurance carrier.
  • Prepares employee separation notices and related documentation and conducts exit interviews to determine reasons behind separations.
  • Completes employment and wage inquiries from external entities.
  • Other duties/assignments when asked of you.
Qualifications
  • Requires 1 to 2 years data entry experience.
  • Must have 1-2 years of HR Generalist experience.
  • Must be able to use a numerical keypad with minimal errors
  • Must effectively communicate verbally and in writing with supervisors, employees and third-party vendors.
  • Must be able to multi-task.
  • Good knowledge of Excel, and accurate filing skills required.
  • Must be able to keep confidential Information secure.
  • Requires a willingness to work additional hours as needed, which could include odd hours and weekends.
  • Requires attention to detail, good organizational skills and must be friendly and courteous.
Education and/or Experience:
  • High School diploma or GED is required.
  • Minimum of 2 years in HR and/or Payroll related field.
  • Experience with Workday HCM Software System, ABI Master Mind timekeeping system, and ADP Payroll Processing is preferred. (Or other similar software applications)


Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to move around the facility; to stand for long hours during events; talk and hear. This position may require work inside or outside of the building, as needed by events. This position requires minimal stooping and lifting. Substantial standing, walking and manual dexterity to operate office equipment such as a computer is required.

Note

The essential responsibilities of this position are described under the headings above. They may be subject to change at any time due to reasonable accommodation or other reasons. Also, this document in no way states or implies that these are the only duties to be performed by the employee occupying this position.

ASM is an Equal Opportunity/Affirmative Action employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply. VEVRAA Federal Contractor.