Part-Time Firm Support Specialist I

2 weeks ago


Vienna, United States FORVIS Full time
Description & Requirements

The Firm Support Specialist I role is responsible for providing assistance to all employees and partners of Forvis Mazars by assisting in various administrative and operational tasks. This is a highly detailed position that requires strong adherence to quality control standards. A positive attitude and the ability to work in a team environment as well as independently is a must.

How you will contribute:

  • Provide support for Forvis Mazars Partners and Managing Directors to manage calendars, schedule meetings, travel logistics (booking flights, accommodations, and transportation) and handle correspondence
  • Oversee day-to-day office operations such as maintaining office supplies, equipment, and facilities
  • Handle all aspects of incoming and outgoing mail and packages
  • Help keep break rooms presentable by making coffee, restocking coffee supplies, and loading/unloading dishwashers, as well as other tasks, as needed
  • Handle incoming phone calls for multiple offices and related switchboard tasks with a lasting, positive impression of the Firm
  • Greet guests with lasting, positive impressions of the Firm
  • Perform all aspects of facility support
  • Ensure a clean, organized, and efficient office environment
  • Assist with planning and execution of local events, meetings, and/or conferences. These local events will be those onsite and offsite.
  • Serve as a central point of contact for internal and external inquiries and routing them to the appropriate individuals.
  • Finalize documents in an electronic format such as pdf document or Word document and proper filing/organization of those documents
  • When needed, Print documentation and bind for client delivery
  • Preparing and sending invoices
  • Complete special projects as assigned
We are looking for people with Forward Vision and:
  • Ability to interact with staff (at all levels) in a fast-paced environment, sometimes under pressure, while remaining flexible, proactive, resourceful, and efficient, with a high level of professionalism
  • Must be able to maintain and protect confidential matters.
  • Strong proofreading and editing skills
  • Attention to detail and strong organizational skills while working under deadlines
  • Prompt, reliable, and dependable
  • Pleasant and approachable demeanor with an ability to handle interruptions
  • Willingness to cross-train and work as part of a team
Minimum Qualifications:
  • High school diploma or equivalent
  • Fluency with Microsoft Office Suite
Preferred Qualifications:
  • Associate degree
  • 1-3 years of experience in a similar role

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