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Manager I, Institutional Support Program

4 months ago

Vienna, United States IBTCI Full time

About Us:
International Business & Technical Consultants, Inc. (IBTCI), a U.S. based international development consulting company established in 1987, has worked in over 100 countries and implemented over 300 projects. IBTCI serves government agencies, private sector companies, and several donor agencies. IBTCI specializes in monitoring, evaluation, research, and learning (MERL) and institutional support across many areas and sectors including, but not limited to, conflict and crisis, democracy and governance, agriculture, economic growth, food security, education, environment, and global health.

**Job Title: Manager I, Institutional Support Program Implementation**

**Department: Institutional Support Program Implementation (ISPI)**

**Location**:Vienna/Virginia and Washington DC**

**Reports To: ISPI Principal**

**Type: Regular Full-Time**

**Classification: Exempt**

**Clearance Required: N/A**

**Overview**:IBTCI’s growing institutional support practice (ISPI) helps provide critical technical, operational, programmatic, and administrative support to U.S. government agencies. Our clients’ needs are dynamic, so we continually seek new and improved ways to support these needs. IBTCI mobilizes, vets, trains, and deploys hundreds of staff per year to dozens of countries.

IBTCI is seeking a detail-oriented Manager I to work with our ISPI practice from our Vienna, VA home office. This full-time position starts immediately. IBTCI is seeking a skilled professional who has previous business development or project management experience in the field of international development.

**This position is based in IBTCI’s home office located in Vienna, VA (currently in Hybrid mode, going to office twice a week).**

**Responsibilities**:
**Essential Duties/Tasks and Responsibilities**:
**Project Management and Support**:

- Serve as the main point of contact with prime contractor and all contract personnel for IBTCI’s USAID/LAC (Latin America and Caribbean) Bureau institutional support contract.
- Serve as Manager I and main point of contact with prime contractors.
- Support long
- and short-term assignment planning.
- Liaise with other IBTCI departments, such as talent acquisition, to respond to assignment requests.
- Maintain full knowledge of the project issues, including current information on the operational environment and potential risks.
- Manage and track project activities and personnel.
- Maintain regular communication, through frequent phone calls with contract employees and consultants to ensure that IBTCI staff and consultants are supported throughout the course of their assignments and facilitate smooth work implementation.
- Onboard and orient contract employees and consultants on IBTCI operations, procedures and tools.
- Secure USAID approval through prime contractor on IBTCI employee and consultant travel.
- Coordinate preparation of employment and consulting agreements.
- Track expenditures and carefully monitor overall award level budget.
- In collaboration with Accounting, support internal project financial reporting and systems.
- Provide information for external reporting to USAID or client:

- Ensure project-related intellectual capital is properly captured, filed and disseminated.
- Provide surge support to the USAID/Africa Research and Institutional Support Services Activity (RISSA) project when needed.
- Review LAC monthly contract invoices; monitor budget and realign when necessary.
- Review and approve monthly costs (timesheets, invoices, expense reports, etc.).
- Develop cost projections for assignments.
- Prepare assignment budgets and track assignment burn rates.
- Ensure project-related intellectual capital is properly captured, filed, and disseminated.
- Provide information for external reporting to our prime partners:

- Promote integration and cross-fertilization of best practices, information, and innovations across contracts and assignments.
- Collaborate with ISPI project management team to track and oversee reports and other contractual deliverables.
- Support contract staff performance and conduct annual performance evaluations in coordination with USAID points of contact and IBTCI HR.
- Implement start-up and close-out of contract personnel assignments.

**Business Development**:
Opportunity Identification, Tracking, and Partnerships
- Lead, contribute, or support opportunity identification, qualification, teaming research and strategy, and capture planning for USAID, Department of State, and other opportunities. This includes supporting a robust partner outreach strategy and contributing to the evolution of the strategy.
- Lead or contribute to developing capture strategies, establishing and growing partnerships, and shaping new business opportunities to match company capabilities and experience.
- Lead or contribute to development an opportunity pipeline for ISPI.
- Continually update competitor and potential partner analysis, including win history, leadership, releva