Client Service Specialist I

2 months ago


New York, United States Top Tier Reps LLC Full time
Position: Client Service Specialist I
Location: New York Office

About Us:
Our client is a prestigious international law firm renowned for delivering innovative legal solutions to top financial institutions and Fortune Global 500 companies. With a robust global presence, they are committed to excellence in service, innovation, and professional growth.

Role Overview:
We are seeking a proactive and detail-oriented Client Service Specialist I to join our New York office. In this role, you will provide vital administrative support to a leading legal team specializing in the digital asset and blockchain industry. The ideal candidate will excel in a dynamic environment, adapting to shifting client needs while maintaining high standards of efficiency and accuracy.

Key Responsibilities:
  • Administrative Support: Assist attorneys and administrative professionals with daily tasks, including time entry, expense reimbursements, presentation preparation, meeting coordination, and travel arrangements.
  • Calendar and Billing Management: Oversee complex calendars, manage billing processes, and track accounts receivable.
  • Communication Handling: Manage incoming communications through various channels and facilitate internal and external communications.
  • Document Management: Draft, edit, and proofread documents, presentations, and reports; maintain electronic and hard copy files, arrange document reproduction, and perform data entry.
  • Research and Coordination: Conduct research, compile information, and support team events. Liaise with internal resources to complete projects.
  • Operational Flexibility: Adapt to changing priorities and work overtime as needed to meet project deadlines.
Proficiencies:
  • Attention to Detail: Meticulous in handling sensitive and confidential information.
  • Communication Skills: Strong written and verbal communication abilities.
  • Time Management: Excellent organizational skills with the ability to manage multiple priorities.
  • Technical Proficiency: Skilled in MS Word, Outlook, Excel, PowerPoint, and office equipment.
  • Billing Knowledge: Fundamental understanding of firm billing systems and practices.
Qualifications:
  • Education: Bachelor's Degree preferred; Associate's Degree considered.
  • Experience: Minimum of 1+ years supporting attorneys or C-level executives.
Compensation and Benefits:
  • Salary: $61,600 to $77,100 annually, based on experience.
  • Benefits: Comprehensive benefits package, including medical, dental, vision, life insurance, Flexible Spending Account, Health Savings Account, and retirement plans.
  • Additional Perks: Paid holidays, generous PTO, family support benefits, wellness programs, and employee discounts.

This position offers an exciting opportunity to contribute to a leading law firm while providing essential support to a specialized legal team.

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