Grants and Contracts Specialist

2 weeks ago


Spring, United States HARC | Houston Advanced Research Center Full time
Department: Business Administration

Reports To: Manager, Business Administration

About HARC:

Created in 1982, HARC is a nonprofit research organization that applies science to drive energy, air, water, and resilience solutions for a sustainable and equitable future. We support policies and technologies that promote sustainability based on scientific principles. Our work starts with evidence-based research and leads to the implementation of sustainable programs.

HARC's Mission Statement:

HARC applies science to drive energy, air, water, and resilience solutions for a sustainable and equitable future.

HARC is seeking a Grants and Contracts Specialist for our team in The Woodlands, TX.

Role Purpose:

The Grants and Contracts Specialist administers pre-award and post-award grant activities, providing leadership with budgets, reporting, compliance, and contracting.

KEY RESPONSIBILITIES:

Strategic Duties:
•Regularly review funding opportunities and communicate them to relevant parties.
•Ensure proposals comply with funding guidelines.
•Oversee post-award administration for resource management and compliance.
•Enhance financial system processes for efficiency and compliance.
•Draft and negotiate agreements, subawards, and contracts.

Operations Duties:
•Update and monitor proposal statuses.
•Recommend and negotiate new awards.
•Create and manage project accounts and subcontractor agreements.
•Maintain grants management systems.
•Assist with month-end financial closing, audits, and annual budget preparation.
•Provide guidance on financial management systems.

Research Support:
•Communicate with researchers and support teams.
•Assist researchers with funding, proposal preparation, and budget submissions.
•Conduct project award kickoff meetings.
•Provide post-award administration support and compliance guidance.
•Draft subcontractor and consultant agreements.

External Responsibilities:
•Liaise with sponsors, subcontractors, and consultants on contractual matters.

Internal Responsibilities:
•Actively participate in team meetings and improvement discussions.
•Occasionally present relevant topics to internal or external stakeholders.
•Serve on ad hoc committees as needed.

Continuing Education:
•Maintain knowledge of current principles and practices in the field.
•Stay updated on nonprofit leadership and performance management.

QUALIFICATIONS:

Education:
•Bachelor's degree or equivalent, plus two years of experience; or 4-10 years of related experience.

Required Experience:
•Grants Management Experience (2-5 years)
•Managing grants through the full grant life cycle

Preferred Experience/Certificates/Licenses:
•Federal grants experience, including knowledge of 2 CFR 200 (Uniform Guidance)
•Construction industry experience is not required but is a plus.
•No certifications required; Certified Research Administrator (CRA) or similar is desirable.

Skills:
•Proficiency in reading and writing business-related documents.
•Strong problem-solving and data analysis abilities.
•Proficiency in Microsoft Office Suite; knowledge of NetSuite software is desirable.
•Bilingual abilities are a plus.

Additional Details
•Hybrid role (2-3 days in-person, depending on department needs) located in The Woodlands, Texas.
•Daily hours are from 8AM - 5PM; occasional evening and weekend work (depending on department needs).

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