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Grants Financial Analyst

2 months ago

Silver Spring, Maryland, United States Children's National Hospital Full time

The Grants Financial Analyst collaborates closely with leadership in the Business Office and designated faculty to oversee financial and compliance functions associated with both sponsored and non-sponsored initiatives. This role involves conducting analyses and forecasts related to business or research patterns, supervising the formulation and assessment of departmental budgets, discretionary funds, and sponsored projects. The analyst is responsible for evaluating costs of business operations, suggesting budget modifications, managing the closure of expired grants and contracts, reallocating funds, and generating summary reports. This position guarantees that all funding is secured and that expenses remain within revenue limits, develops financial planning and cost analysis documents, engages with faculty to ensure adherence to hospital and agency guidelines, and performs thorough financial assessments to enhance departmental fiscal efficiency and compliance with applicable regulations.

Qualifications:
Minimum Education
Bachelor's Degree in Finance, Accounting, Business Administration, Healthcare Administration, Public Administration, or a related field (Required). Relevant experience exceeding the minimum required work experience may substitute for the educational requirement on a 1-to-1 basis (i.e., one year of relevant work experience equals one year of required education).

Minimum Work Experience
1 year of progressive related experience (Required) or experience in finance, accounting, business, grants management, or a related field (preferred).

Required Skills/Knowledge
Ability to identify issues and devise innovative, effective solutions.
Proven proficiency in quantitative analysis.
Exceptional verbal and written communication skills.
Capacity to manage multiple tasks, meet deadlines, and handle confidential information.
Proficiency in personal computers and relevant software.
Strong management and organizational capabilities.
Excellent judgment.
Ability to work independently with minimal supervision.
Experience in departmental budgeting and personnel communication.

Functional Accountabilities
Responsible Conduct of Research

  • Consistently adheres to standards for responsible research conduct.
  • Plans, executes, and manages research projects in compliance with federal and institutional regulations under the guidance of the principal investigator.
  • Utilizes research funds and resources appropriately.
  • Maintains confidentiality of data as required.
  • Completes all annual job-related training and compliance requirements.
Financial Analysis
  • Interprets financial data to assess past performance and forecast future financial outcomes.
  • Analyzes budget performance, investigates discrepancies, provides justifications, and communicates findings to the principal investigator and leadership.
  • Ensures monitoring of expenditures for budgeted grants and contracts, preparing reports to maintain balanced accounts.
  • Develops financial reports for forecasting, trend analysis, and results evaluation.
  • Identifies and communicates over-expenditures to faculty and administrative personnel as appropriate. Resolves funding shortfalls.
  • Assists in preparing materials related to audit inquiries for internal, sponsor, federal, or state audits.
  • Monitors monthly expenditures to ensure timely execution of awards and analyzes budget patterns to prevent deficits.
  • Assists in the fiscal year-end closeout process for grant funding.
  • Researches expense and revenue variances, seeking to resolve any posting errors and ensuring proper expense allocation as needed.
  • Manages all funding, including federal, non-federal, and operational, within each investigator's portfolio to support strategic decision-making.
Financial Services
  • Reviews and approves charges, determines the allowability and allocability of charges, verifies fund availability, and obtains necessary authorizations in a timely manner (e.g., subrecipient, animal, lab charges, pharmacy costs, equipment).
  • Reviews payroll distributions for accuracy; processes payroll distribution reports in a timely manner for staff allocated to cost centers on a bi-weekly basis.
  • Prepares budget modifications as needed.
  • Maintains all documentation for grant-related revenue and expenditures, ensuring consistency with the general ledger.
  • Completes necessary adjustments for non-payroll cost transfers.
Grants Management
  • Collaborates with the principal investigator to fulfill interim progress and/or administrative reporting requirements for sponsors/funding agencies, including requests for re-budgeting, personnel changes, extensions, supplements, or award revisions.
  • Facilitates requests for ancillary agreements to support grants or contracts (e.g., consultants, translation services, service agreements, regulatory reviews).
  • Provides monthly, periodic, or ad hoc financial reporting as requested.
  • Ensures proper management of all sponsored awards, ensuring compliance with GAAP, NIH grants policy statements, FDP, OMB, CAS, and hospital policies.
  • Assists investigators by addressing questions regarding awards and the grants management process; discusses strategies for securing continuous funding for their research and managing current awards.
Sponsored Programs Management
  • Assists investigators by addressing questions regarding awards and the grants management process; discusses strategies for securing continuous funding for their research and managing current awards.
  • Reviews payroll distributions to ensure personnel are compensated according to their effort; completes payroll distribution reconciliations, reports, and effort certifications to ensure timely submission and compliance.
  • Reviews and approves all financial requests for compliance with administrative and financial requirements per OMB circulars, including but not limited to purchase requests and personnel changes; escalates issues to higher authorities when necessary.
  • Prepares documents for cost transfers and personnel redistributions.
  • Manages all funding, including federal, non-federal, and operational, within each investigator's portfolio to support strategic decision-making.
  • Assists in the fiscal year-end closeout process for grant funding.
Organizational Accountabilities
Organizational Commitment/Identification
  • Anticipates and responds to customer needs; follows up until needs are met.
Teamwork/Communication
  • Demonstrates collaborative and respectful behavior.
  • Partners with all team members to achieve goals.
  • Receptive to others' ideas and opinions.
Performance Improvement/Problem-solving
  • Contributes to a positive work environment.
  • Demonstrates flexibility and willingness to change.
  • Identifies opportunities to enhance clinical and administrative processes.
  • Makes informed decisions using sound judgment.
Cost Management/Financial Responsibility
  • Utilizes resources efficiently.
  • Seeks cost-effective methods for operations.
Safety
  • Speaks up when team members exhibit unsafe behavior or performance.
  • Continuously validates and verifies information needed for decision-making or documentation.
  • Stops in the face of uncertainty and takes time to resolve issues.
  • Demonstrates accurate, clear, and timely verbal and written communication.
  • Actively promotes safety for patients, families, visitors, and colleagues.
  • Attends carefully to important details, practicing Stop, Think, Act, and Review to self-check behavior and performance.