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Hospitality Coordinator

4 months ago

Kansas City, United States Polsinelli Full time

At Polsinelli,What a Law Firm Should Be, is not just our tagline, it is what we live every day. We strive to create an environment where our team members are encouraged to bring their creativity and professional passions into the workplace so that they can thrive. Are you a people person who has a keen eye for detail, thrives in a professional environment and wants to be part of a dynamic team? We have the perfect role for an engaging professional like you

Polsinelli PC immediately seeks a candidate to fill a full-time position as a Hospitality Coordinator in the Kansas City office.

CORE RESPONSIBILITIES

  • Collaborate and partner with the Hospitality Manager in the planning, set up, and execution of office events, including vendor and catering communication, AV set-up, and all other tasks required of the event.
  • Coordinate logistics for internal meetings and events including food/beverage orders, invitations and RSVP tracing, etc., including department/practice group meetings.
    • Review Meeting Room Manager and / or other technology every 30 minutes (at a minimum) to ensure conference rooms are set up appropriately.
    • Handle beverage service for clients, guests and department meetings, including set-up, regular refreshing of hospitality items, and clean-up.
    • Provide support to marketing for firm/marketing sponsored functions, including special after-hours events (i.e. set up, clean up, caterer coordination/access, etc.).
    • Ensure all conference rooms, reception areas, visiting attorney offices, kitchens, restrooms, and other common areas are consistently clean and organized.
    • Maintain proper supplies in kitchens, galleys, coffee areas, conference rooms and lobbies where appropriate.
    • Assist in coverage for backup receptionist duties
    • Adhere to Firm processes and policies as directed by the Office Administrator, supervisors, managers, and documented Standard Operating Procedures.
    • All other duties, as assigned.
REQUIREMENTS:
  • Candidate must be outgoing, courteous, professional, and dependable. Must also have excellent people and communication skills.
  • The ability to change directions quickly as workflow needs change.
  • Experience using Outlook and Word.
  • 2 years of experience working in hospitality services. Law firm experience preferred.


Polsinelli PC is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to gender identity and expression, race, color, religion, sex, national origin, sexual orientation, age, disability, ancestry, marital status, military or veteran status, or any other characteristic protected by law.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)