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Office Receptionist

2 months ago

St Louis, United States Net Commesh Full time
Job Title: Office Receptionist

Location: Saint Louis, MO
Department: Administrative
Reports to: Office Manager/HR Manager
Job Summary:

The Office Receptionist is the first point of contact for visitors and callers, providing a welcoming and professional atmosphere. The role involves managing the front desk, handling administrative tasks, and supporting various office operations to ensure a smooth and efficient workplace.
Key Responsibilities:
  • Front Desk Management:
    • Greet and assist visitors, clients, and employees in a friendly and professional manner.
    • Answer and direct phone calls to appropriate personnel.
    • Manage and distribute incoming and outgoing mail and packages.
    • Maintain a clean and organized reception area.
  • Administrative Support:
    • Schedule and coordinate meetings, appointments, and conference room bookings.
    • Assist with office supply management, including inventory tracking and ordering.
    • Prepare and distribute internal communications, such as memos and emails.
    • Assist with data entry, filing, and document management.
  • Customer Service:
    • Address and resolve inquiries or direct them to the appropriate department.
    • Provide information and assistance to visitors and callers.
    • Ensure that all clients and visitors have a positive experience.
  • General Office Support:
    • Assist with onboarding of new employees, including preparation of welcome materials.
    • Coordinate with building management for maintenance requests and office repairs.
    • Support event planning and coordination for office activities and meetings.
Qualifications:
  • High school diploma or equivalent; associate degree or relevant certification is a plus.
  • Excellent communication and interpersonal skills.
  • Proficient in Microsoft Office Suite (Word, Excel, Outlook).
  • Ability to multitask and manage time effectively.