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Management Analyst, Senior
1 month ago
The City of Richmond's Department of Public Utilities is seeking a Senior Management Analyst who will be responsible for providing advanced analytical support and expertise in various procurement and financial processes. The ideal candidate will possess extensive experience in Virginia public procurement, including handling quick quotes, TAP records, travel vouchers, accounts payable, and the certification and reconciliation of invoices. Additionally, the candidate must have experience in analyzing and certifying warehouse transactions and invoices.
Lead and manage the entire procurement process, ensuring strict compliance with Virginia public procurement laws, policies, and regulations
Develop and issue quick quotes for various goods and services, ensuring all quotes are accurate, competitive, and in full compliance with established procurement guidelines.
Certify and reconcile a wide range of invoices, verifying their accuracy, completeness, and compliance with organizational policies and accounting standards.
Conduct thorough financial analyses to identify trends, variances, and opportunities for cost reduction and operational efficiencies.
Verify and reconcile travel-related expenses, identifying and resolving any discrepancies to ensure alignment with budgetary constraints and policy guidelines.
Analyze and certify all warehouse transactions, ensuring accurate inventory management, cost allocation, and compliance with organizational policies.
Collaborate closely with warehouse staff to monitor inventory levels, resolve discrepancies, and ensure timely and accurate transaction processing.
Prepare comprehensive reports and presentations on procurement, financial activities, and performance metrics for senior management review.
Lead process improvement initiatives, utilizing best practices and innovative solutions to streamline workflows and reduce operational costs.
Deep understanding of Virginia procurement processes, encompassing the intricate responsibilities of a contract administrator across various levels of government—local, state, and municipal.
Considerable knowledge of general and special funds; electronic databases and related software applications; governmental accounting concepts; intermediate to advanced level mathematics and statistics as applicable to appraisal measures and assessment ratio studies
Thorough knowledge of computer programs such as Microsoft Office Suite and Adobe Acrobat. The ability to analyze and aggregate data; assist with special projects and programs; communicate results of analyses and recommendations professionally and effectively with senior management and peers
Ability to develop manuals and operating procedures as necessary; maintain records, data, and other information in the department of focus.
The ability to multi-task, organize, plan, prioritize, problem-solve, and manage time wisely.
MINIMUM TRAINING AND EXPERIENCE:
Bachelor's degree in business, finance, administrative related.
Or an evidenced equivalent level of comparable professional experience.
LICENSING, CERTIFICATIONS, and/or OTHER SPECIAL REQUIREMENTS:
None
PREFERRED TRAINING AND EXPERIENCE:
Virginia Contracting Associate (VCA) certification
KNOWLEDGE, SKILLS, AND ABILITIES:
TYPICAL KNOWLEDGE, SKILLS, AND ABILITIES: These are a representative sample; position assignments may vary.
Knowledge (some combination of the following):
Accounting, budgeting, accounts payable/receivable
Computer programs such as Microsoft Office Suite
Cultural development
Data analysis
Data management
Electronic databases and related software applications (such as RAPIDS financial system, EIS eXpress reporting/ GL Connect, CIS, NEOGOV, EnerGov, SharePoint)
General knowledge of the laws and legal procedures related to Virginia Public Procurement Act
Implementation of Evidence Based Programs
Project Management
Skills (some combination of the following):
Analyzing complex issues
Building budgets, expenditures, and revenue forecasts
Communicating with various internal and external departments
Drafting and revising documents
Forecasting
Managing multiple priorities and deadlines
Managing program in focus area
Overseeing financial transactions
Preparing forecasts, reports, analyses for special projects, etc.
Supporting various activities in area of focus
Teaching and instructing individuals and groups
Oral and written communication
Abilities (some combination of the following):
Adapt
Analyze information
Make decisions
Multi-task
Problem solve
Work in teams
Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of the job. Prospective and current employees are invited to discuss accommodations.
ENVIRONMENTAL HAZARDS:
Working conditions may include exposure to travel to other locations within the City of Richmond as well as outside of the City of Richmond; exposure to hazardous physical conditions such as mechanical parts, electrical currents, vibrations, etc.; atmospheric conditions such as fumes, odors, dusts, gases, and poor ventilation; inadequate lighting; intense noise; and environmental hazards such as disruptive people, imminent danger, and a threatening environment.
PHYSICAL REQUIREMENTS AND WORKING ENVIRONMENT
:
Due to the nature of work assignments, incumbents must be able to perform detailed work on multiple, concurrent tasks, with frequent interruptions and under time constraint. The essential duties of this classification may require the ability to regularly talk, hear, see, and perform repetitive motions; frequently reach and finger; and occasionally climb, balance, stoop, kneel, crouch, crawl, reach, stand, push, pull, lift, walk, grasp, and feel. The working conditions may not include environmental hazards. In terms of the physical strength to perform the essential duties, this classification is considered to be sedentary, exerting up to 10 pounds of force occasionally, and a negligible amount of force frequently or constantly to move objects.
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