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Accounts Payable II

2 months ago

Houston, United States Shape Corp Full time
Essential Duties and Responsibilities:

  • Processes P.O. related invoices accurately and timely. Including the verification of costs, quantities and part numbers. Identify discrepancies and discuss with the Purchasing department.
  • Accurately and timely processes both inventory and non-inventory payables and invoices, reviewing for unusual activity or circumstances.
  • Ensure all invoices are properly authorized for payment at the appropriate levels within the organization as set forth in the signature authority matrix.
  • Support the SWG Controller by forwarding relevant invoices for prepaid service contracts, other assets, capital expenditures, advances to suppliers and employee purchases.
  • Play an active role in resolving vendor and intercompany discrepancies and past due balances, as well as being responsible for the timely reconciliation of vendor statements.
  • Maintain appropriate supporting documentation for internal records and audit support.
  • Ensure timely and accurate payment of disbursements.
  • Assist in the processing of weekly check runs, wires, ACH's, etc.
  • During the month-end close process, assists in the preparation of the AP accrual entry.
  • Maintain positive working relationships with both external vendors and our internal customers.
  • Serve as a back-up related to any other accounts payable related functions as needed.
  • Other duties as assigned.
Required Knowledge, Skills and Abilities:
  • Attention to detail, accuracy and speed.
  • Self-starter with the ability to juggle competing priorities; organized; ability to meet deadlines.
  • Uses experience and judgment in the application of basic accounting practices as related to accounts payable.
  • Requires initiative and strong analytical and problem solving skills.
  • Proficient 10-key and keyboarding abilities; strong computer skills and abilities.
  • Excellent verbal and written communication skills.
  • Positive attitude, customer oriented, strong sense of accountability and responsibility.
Supervisory Responsibility:

None.

Education and/or Training:
  • High school diploma or equivalent, Associates Degree preferred.
  • 3 to 4 years of related experience.


Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)