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Accounts Payable
3 months ago
COMPANY OVERVIEW: Our client is a contracting organization specialized in catalyst change-outs and mechanical services.
POSITION: Accounts Payable
COMPENSATION: Competitive salary + DOE
BENEFITS: Standard package
LOCATION: Pasadena, Texas
SUMMARY: Directly lead team handling Accounts Payable, Accounts Receivable, Payroll and Bookkeeping.
DUTIES OR RESPONSIBILITIES:
- Process AP mail o Open, date stamp, scan to .pdf, name and save to server all vendor invoices
- Vendor Invoice PO Match/Coding/Entry in QuickBooks/Attach Scanned Invoice
- Email Vendor Invoices to appropriate regional admins/managers for review and approval
- Prepare vendor payment runs
- Filing - keeping complete and organized records (hardcopy and/or electronic)
- Vendor communication to request statements
- Reconciliation issues & follow up
- Vendor inquiries
- Works closely with regional administrators regarding vendor activity, purchase orders and other accounts payable related activities
- Company VISA activity processing and reconciliation to sending out monthly VISA activity spreadsheets to employees for coding
- Format spreadsheet for QuickBooks upload
- Follow up with Employee as needed
- VISA statement reconciliation
- Company fuel card to administration/contact for fuel card activity and related issues
- Download monthly activity
- Email activity to regional admins/managers for review and approval
- Code/format spreadsheet/upload to QuickBooks
- Purchase order activity to maintain communication with regions regarding purchase order and vendor activity as needed
- Review open purchase orders for sufficient balances
- Prepare and email monthly open purchase order reports to regional admins/managers
- Month-End open purchase order review
- Schedule and conduct month-end open P.O. review with regions
- Review and discuss all open P.O.’s for month-end treatment/accrual
- Resolve any P.O. issues - increases needed, duplicates, closing, etc
- Month-end to prepare and enter in QuickBooks purchase order accrual following open P.O. meeting
- Prepare and Enter Accrual for all outstanding AP Invoices not included in the purchase order accrual
- Fuel card activity accrual
- Run final accounts payable aging
- Other tasks as requested by management
- Computer inventory
- Mobile phone issuance and activity
- Entry of all assets into company asset database
- Capital expenses/fixed assets
EXPERIENCE AND QUALIFICATIONS:
- 5+ years’ experience in accounting, purchase order and bookkeeping
- Preferably has worked in contracting environment.
- Experience with Accounts payable, accounts receivable, payroll and financial reporting
- Knowledge of Debit or Credit vs ERP System
- Bachelor’s degree in accounting or finance
- QuickBooks or similar ERP proficient
- Highly skilled in MS Excel
- Effective communicator
- Problem Solving
- Time management and ability to meet multiple deadline
***PLEASE NOTE: We try to respond to everyone who applies for our jobs, but in periods of high activity it may not be possible. We hope we can personally help you find your new job and wish you success in your job search. For more information, please email Sara Bonvillian at sbonvillian@bicrecruiting.com.
