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Compliance Administrator

2 months ago

California, United States LinkedIn - Jobboard Full time

Job Title - Compliance Administrator [REMOTE] Location - San Diego, CA Duration - 12+ Months Contract Total Hours/week - 40.00 1st Shift: Work hours: 8am-5pm/ Remote role Client: Medical Device Company Employment Type: Contract on W2 (Need US Citizens Or GC Holders Only) No H1B’s 3 Must Haves On The Resume Experience working with a Quality Management System - Veeva Strong Technical Skills especially with MS Word, MS Teams, MS Excel Experience doing Compliance/Quality work Position Summary The Compliance Administrator is a key contributor to the success of the Global Customer Service (GCS) Education Services team. This role is responsible for ensuring that all GCS Education Services training materials are routed via the proper approval processes in adherence to regulatory and quality policies. Serves as the main Education Services contact/administrator of the Veeva Vault PromoMats quality system. Key Responsibilities Veeva Vault PromoMats Administration and Management Plans, coordinates, and executes all Veeva Vault PromoMats activities to ensure compliance with regulations and standard work instructions procedures Works closely with Education Services associates to enter all necessary documentation into the Veeva Vault PromoMats system Ensures alignment to proper quality/regulatory Veeva Vault PromoMats approval processes Provide guidance and training on how to execute documentation requirements within the Veeva Vault PromoMats system Creates and maintains documentation and job aids on how to use the Veeva Vault PromoMats system Identify opportunities to streamline or improve processes Organizational Success Provides training to all Education Services employees for compliance procedures and Veeva Vault PromoMats Analyzes all compliance requirements for various procedures and provides necessary training if required Manages all communication with various departments in an efficient manner. Business Relationships & Alignment Agile and flexible to evolving business strategies Navigate within a matrixed environment Mentor’s new instructional designers on proper approval processes and utilization of Veeva Vault PromoMats system Professional Skills & Key Competencies Strong technical skills and experience with using a Quality system like Veeva Vault PromoMats Ability to understand system operations and dependencies to effectively set-up, manage, and troubleshoot problems with a quality system Ability to gain new technical skills quickly Strong customer service skills and positive attitude Ability to communicate complex technical concepts in layman’s terms Advanced skills with Microsoft Office products Ability to meet tight deadlines and handle changing priorities Education Qualifications & Previous Experience Education: A Bachelor’s degree; 2 years of proven work experience as a compliance administrator or in a similar role either professionally or through an internship; or an equivalent combination of education and or experience in a related field. Desired/Additional Skills & Knowledge Demonstrated proficiency with MS Office skills, particularly in PowerPoint, Excel, and MS Project Strong analytical, problem-solving, and interpersonal skills High attention to detail while managing multiple complex deliverables and stakeholder groups Strong project management skills Influence without authority

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