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Proposal Coordinator

1 month ago

Orlando, United States Alakaina Family of Companies Full time

The Alaka'ina Foundation Family of Companies (FOCs) is looking for a qualified Proposal Coordinator to support our Corporate Office in Orlando, Florida. This exciting opportunity is full time and located in our Orlando, Florida office. In this role, you will be required to act in a dynamic proposal development role responsible for critical/key support to the Business Development team for all proposal efforts, by providing skilled support and efforts for the corporate proposal development, review, and delivery process which includes supporting Ke`aki and the Alaka`ina Foundation Family of Companies. DESCRIPTION OF RESPONSIBILITIES: Support Role to the Business Development Team supporting the Proposal Management and Development Process: As assigned, this position will be in a support role and at other times in a lead role when performing the following activities: Preparation of Request for Proposal (RFP) summaries Prepare materials for and supports proposal kickoffs Assist in development of proposal schedules and proposal schedule coordination Collaborate with proposal team to develop proposal response format, structure, and outlines Participates in and/or facilitates proposal writing strategy meetings Collect, edit, and prepare RFP questions for submission to customer Facilitates color team reviews. Document preparation both pre and post review Develop compliance matrices for RFP responses Document formatting to include working with headers, footers, table of contents, styles, page numbering, section settings/breaks, etc Prepare and distribute data calls to teaming partners Facilitates graphics requests, development, and updates with the Graphics team Proposal editing, formatting, compliance checks, final proposal assembly and delivery Works closely with other functional areas to include Contracts, Operations/Program Management, as well as Finance and HR. Participate in various process improvement projects for the BD department Maintain oversight and configuration control of proposal documents, templates, and artifacts Tracks final submission of proposals and ensures final submission files are archived properly. Other duties as assigned. REQUIRED DEGREE/EDUCATION/CERTIFICATION: Bachelor's Degree strongly preferred REQUIRED SKILLS AND EXPERIENCE: Minimum of two to four (2-4) years of professional work experience - Experience with a defense contractor and in the proposal and/or BD area is preferred Experience in communications, business or technical writing, process management is preferred Positive attitude with a desire to work as a team to achieve department goals is a must and is instrumental to success Desire to learn new skills, competencies, and abilities is a must and is instrumental to success Strong organization skills and attention to detail are a must. Ability to multi-task Possess strong presentation and communication skills Possess excellent interpersonal skills Advanced knowledge and use of Microsoft Word is a must. Necessary skills include working with headers, footers, table of contents, styles/style guides, page numbering, section settings/breaks, captions, track changes, tabs, bullets and numbering, etc Excellent personal computer skills and proficiency in Microsoft Office applications to include: Excel, PowerPoint, SharePoint or other document management system/version control system Ability to conduct research and generate original content Ability to be flexible and adaptable, and exhibit excellent attention to detail Ability to work with people at all levels of the Company Ability to support fast pace and changing schedules Ability to work under pressure with competing deadlines DESIRED SKILLS AND EXPERIENCE: Understanding of the government proposal process preferred Previous Shipley training or experience with the Shipleys process, is a plus Desire for growth and ability to lead small projects Basic experience with visual software tools for graphics and/or org charts such as Photoshop, Illustrator, and/or Visio is a plus. The Alaka`ina Foundation Family of Companies (FOCs) is a fast-growing government service provider. Employees enjoy competitive salaries; a 401K plan with company match; medical, dental, disability, and life insurance coverage; tuition reimbursement; paid time off; and 11 paid holidays. Ke`aki Technologies is proud to be an equal opportunity employer. We are an Equal Opportunity/Affirmative Action Employer of individuals with disabilities and veterans. We are proud to state that we do not discriminate in employment decisions on the basis of race, color, religion, sex, national origin or disability status. If you are a person with a disability and you need an accommodation during the application process, please click here to request accommodation. We E-Verify all employees. The Alaka`ina Foundation Family of Companies (FOCs) is comprised of industry-recognized government service firms designated as Native Hawaiian Organization (NHO)-owned and 8(a) certified businesses. The Family of Companies (FOCs) includes Ke`aki Technologies, Laulima Government Solutions, Kūpono Government Services, and Kapili Services, Po`okela Solutions, Kīkaha Solutions, LLC, and Pololei Solutions, LLC. Alaka`ina Foundation activities principally benefit the youth of Hawaii through charitable efforts which includes providing innovative educational programs that combine leadership, science & technology, and environmental stewardship. For additional information, please visit www.alakainafoundation.com/careers LI-JS1 ClearanceJobs