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Proposal Coordinator

3 months ago

Orlando, United States Solotech Full time

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Solotech is not accepting Agency/Recruiter submissions.

Why Solotech?

To take your career to the next level As a global leader in live productions, systems integration and virtual technology, our team is comprised of more than 2,000 passionate individuals. Our ambition? To deliver spectacular experiences worldwide.

Find out more at: www.solotech.com

The Proposal Coordinator will be responsible for coordinating the development of proposals from start to finish, working with other team members and subject experts to gather information and provide high-quality proposal responses. This position will be responsible for overseeing established proposal development processes and procedures.

Your day will look like this:

  • Research, identify and summarize relevant opportunities using multiple sources and tools
  • In collaboration with various departments (project managers, sales team) coordinate with the responses to the proposals
  • Participate in proposal planning, strategy, work sessions, and reviews, and coordinate meetings and other events.
  • Establish the work plan for the response to the proposal, including a timeline with important project milestones
  • Provide editing and formatting support at various stages throughout the proposal process, as well as for related proposal process documentation.
  • Maintain well-organized electronic documentation of proposal activities.
  • Write resolutions, letters, official emails
  • Follow up on requests for performance bonds, certified cheques, insurance requests
  • Support the teams of the different divisions and offices within the framework of the proposal
  • Ensure that all legal documents meet standards and are always up to date
  • Carry out the daily management of the email box specific to proposals
  • All other duties as assigned.

Your profile:

  • Bachelors degree in Business Administration, Marketing, English or a related field;
  • A minimum of 3 years experience in management and development of proposals.
  • Experience in the Architectural/Engineering/Construction (A/E/C) industry
  • Advanced knowledge and experience within the proposal, qualifications, and capture management field
  • Knowledge of Microsoft Office, to include Word, Excel, and PowerPoint
  • Knowledge of Salesforce an asset
  • Ability to write, proofread, and edit proposal and presentation content
  • Excellent time management skills to ensure proposals are developed in accordance with agreed upon schedules
  • Environment may be fast paced and stressful
  • Ability to solve complicated problems
  • Thoroughness and attention to detail
  • Strong organizational skills and ability to work independently
  • Strong relational and interpersonal skills
  • Demonstrate ability to work well with clients (internal and external)
  • Adapt to change easily
  • Strong team player and highly collaborative

Physical Requirements:

This is not an all-inclusive list but is intended to give an overview of the requirements for this position. Reasonable accommodation will be provided under appropriate circumstances and in accordance with applicable law. While performing the duties of this job the employee is regularly required to:

  • Continually: Sit, walk, speak, and hear
  • Continually: Type, write, and read
  • Occasionally: Stand, carry, reach, lift and push up to 15 lbs.

Work Requirements:

  • Time will be spent in an office setting.
  • Work hours may vary depending on deadlines and the needs of the Company.
  • Typical workweeks are the standard 40 hours.
  • Environment may be fast paced and stressful.

Our offer to you:

  • Competitive compensation and group insurance plan
  • 401(k) with employer contribution
  • Skills development activities and opportunities for career advancement
  • Work environment conducive to personal health and well-being
  • Employee assistance program
  • Paid time off & referral program

Solotech is an equal opportunity employer. EOE/M/F/D/V

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